University of Illinois
Space and Programs Assistant - Siebel Center for Design
Urbana, IL, US
Sponsorship not specifiedDetected 9 days ago
LogisticsProcurementLeadership
About the role
- Duties Responsibilities Space Scheduling Event Support • Coordinate and manage space requests using SCD's booking platform with oversight from SCD leadership[SO1.1]. • Provide support for complex bookings, including event intake and logistics coordination • Conduct event walkthroughs with clients and internal stakeholders to assess needs and ensure
- alignment with program requirements as needed • Coordinate with internal teams to ensure appropriate staffing and operational support for events • Maintain and analyze space calendars and usage records to support program planning and continuous improvement. Financial Operations Purchasing • Manage purchasing and procurement processes in support of program
Skills
- Conduct event walkthroughs with clients and internal stakeholders to assess needs and ensure alignment with program requirements as needed
- Coordinate with Shared Business Services and vendors to ensure timely and accurate procurement
- Serve as a point of contact for general inquiries, including answering phones and directing requests[SO2.1] Programs, Tours Guest Experience
- Serve as a welcoming and knowledgeable liaison for guests and collaborators
- Conduct regular walkthroughs of the facility to identify maintenance or operational needs
- Other duties as assigned
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