Tiverton Advisors
Executive Assistant
Raleigh, NC, United States
Sponsorship not specifiedDetected 16 days ago
Project ManagementStrategic CommunicationsExcelLogisticsLeadershipCommunicationTime ManagementMicrosoft Office
About the role
- Tiverton seeks a proactive, resourceful Executive Assistant to join our growing team.
- Act as the primary point of contact for internal and external stakeholders, effectively triaging incoming requests to ensure prompt responses.
- Oversee logistics for meetings and events, including board of directors' sessions, investor meetings, and various internal gatherings.
Responsibilities
- Efficiently manage the Managing Partner and Chief of Staff's calendar by prioritizing appointments, scheduling meetings, and coordinating both professional and personal engagements to optimize productivity.
- Support the Managing Partner and team members as an accountability partner by distributing meeting materials and agendas in advance and ensuring follow-up tasks are assigned and completed in a timely manner.
- Administer the Investment Committee Meeting calendar, tracking agenda items, monitoring attendance, and arranging ad-hoc meetings at the request of the Managing Partner.
- Prepare and submit business expense reports on behalf of the Managing Partner.
- Lead or assist with special projects and initiatives as assigned, ensuring timely execution and alignment with organizational objectives.
- Consistently exercise sound judgment, uphold strict confidentiality, and manage sensitive information with the highest level of integrity.
- This role provides high-touch support to the Managing Partner and Chief of Staff, helping them stay focused on core leadership priorities.
- include calendar and meeting management, stakeholder communications, general administrative support and senior-team accountability, and process management.
Requirements
- Proficiency in the Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook, Teams, and CoPilot) is necessary.
- Outstanding written and verbal communication skills are required.
- The ability to multitask and prioritize responsibilities effectively within a dynamic work setting is expected.
- Capacity to manage confidential information with the utmost integrity and discretion is required.
- Provide back-up support for reception and office administration duties as required.
Nice to have
- A Bachelor's degree is preferred, but commensurate experience (8-10+ years) will be considered.
Skills
- Aptitude for and interest in leveraging project management platforms, software, and AI tools (e.g. Asana, Claude, etc.) are advantageous.
- Strong interpersonal skills with a consistently professional and approachable demeanor are essential.
Benefits
- Competitive compensation package with eligibility for an annual bonus
- Generous PTO and paid holiday policy
- Benefits package including Healthcare, Dental, Vision, Group Life Insurance, and 401(k)
- The firm oversees $2.2+ billion of assets across debt and equity strategies in the US.
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This listing is sourced directly from Tiverton Advisors's careers page and normalized into a canonical job model.