WittKieffer

WittKieffer

Executive Search Coordinator

Remote Illinois

Sponsorship not specified$50k-$60kDetected 15 days ago
SalesforceExcelLogisticsResearchLeadershipCommunicationCollaborationProblem SolvingMentoringAdaptabilityMicrosoft Office

About the role

  • Serving as a central point of coordination throughout the search lifecycle, the Executive Search Coordinator helps ensure a high-quality experience for consultants, clients, candidates, and internal colleagues.
  • This is a fast-paced, deadline-driven role that requires ownership, flexibility, and a strong service orientation.
  • Work will be conducted in a remote environment.

Responsibilities

  • Manage complex calendars, scheduling, travel-related logistics, and meeting details for consultants, clients, candidates, and internal stakeholders with strong attention to accuracy and responsiveness.
  • adjust workflow as needed to support search progress and stakeholder expectations.
  • Communicate clearly, professionally, and responsively with consultants, clients, candidates, and internal partners through email, phone, video, and in-person interactions.
  • Manage high-volume correspondence with sound judgment, concise writing, appropriate tone, and timely follow-through.
  • Build effective working relationships across departments, including Research, IT, Finance, and other administrative partners, to support seamless search execution and timely resolution of operational needs.
  • Partner with fellow Executive Search Coordinators to balance workload, share knowledge, maintain service continuity, and support team-wide consistency.

Requirements

  • Minimum of three years of experience in a fast-paced administrative, coordination, client service, recruiting, executive search, or professional services environment.
  • Excellent written and verbal communication skills, including the ability to draft clear correspondence, adapt tone appropriately, and provide responsive, professional service to internal and external stakeholders.
  • High degree of professionalism, discretion, maturity, and sound judgment when handling confidential candidate, client, consultant, and firm information.
  • Technologically proficient, with the ability to learn new systems quickly and apply a strong working knowledge of Salesforce, Templafy, Microsoft Outlook, Word, Excel, and PowerPoint.
  • Experience supporting multiple stakeholders, consultants, executives, client-facing teams, or senior leaders in a collaborative, high-service environment.
  • Experience recommending or implementing process improvements that strengthen accuracy, efficiency, consistency, communication, or service quality.
  • High school diploma or equivalent required; an associate or bachelor's degree preferred.
  • Demonstrated strength in complex calendar management, high-volume email management, scheduling across time zones, meeting logistics, and deadline-driven follow-through.
  • Strong editing, proofreading, formatting, and document preparation skills, with careful attention to accuracy, consistency, presentation, and overall quality.
  • Proven ability to manage multiple priorities, anticipate needs, identify roadblocks, solve problems independently, and escalate issues with appropriate judgment.
  • Self-motivated, adaptable, collaborative, and receptive to coaching, feedback, process changes, and evolving business needs.

Nice to have

  • High school diploma or equivalent required
  • an associate or bachelor's degree preferred.

Compensation

  • This position offers a base salary of $50,000 to $60,000, plus a target bonus of 5% of base salary.

Benefits

  • This position offers a base salary of $50,000 to $60,000, plus a target bonus of 5% of base salary.
  • Salary within our ranges is determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data.
  • WittKieffer offers a full benefits package including medical, dental, vision, 401(k), life and disability insurances, and generous paid time off.

Company info

  • We are mission-driven to advance wellbeing across the Quality of Life ecosystem through impactful leadership.
  • Come join us!

Visa & Work Authorization

  • t, employ, train, promote and compensate our employees without regard to race, religion, creed, color, national origin, citizenship, gender, pregnancy, military status, age, marital status, sexual orientation, sexual ide
Apply directly at WittKieffer →Create a free account for alerts like thisView WittKieffer immigration profile

This listing is sourced directly from WittKieffer's careers page and normalized into a canonical job model.