Lumin Digital

Office and Events Coordinator

San Ramon- California

Sponsorship not specifiedDetected 55 days ago

LogisticsCustomer SupportLeadershipCommunicationCollaboration

About the role

This role is responsible for creating a welcoming, organized, and seamless in-office experience for employees and guests.
As the first point of contact at our front desk, you will represent our company with professionalism and warmth while also supporting internal meetings, leadership gatherings, and day-to-day workplace operations.
This role plays a critical part in ensuring smooth execution of internal events, maintaining a polished office environment, and supporting a high-performing workplace culture.

Manage visitor check-in through the Visitor Management System and professionally answer and route incoming calls
Maintain a clean, organized, and welcoming reception area, kitchen, and common spaces to support a positive employee experience
Manage catering orders, oversee delivery and setup, and partner with vendors and service providers to ensure seamless event support
Monitor and manage inventory of snacks, beverages, and office/kitchen supplies, including oversight of beverage machines and coordinating maintenance when needed
Support cross-functional teams with workplace-related needs and assist with internal initiatives and special projects
Identify and implement opportunities to enhance office processes, operational efficiency, and overall employee experience
Perform additional duties as assigned

Proficiency in Google Workspace tools, including Gmail, Google Drive, Google Docs, Google Slides, Google Forms and Google Sheets, etc.
No travel required

Associate's or Bachelor's degree preferred
Two (2) years of experience in reception, hospitality, workplace coordination, or customer service
Experience coordinating meetings or events strongly preferred
Experience in a corporate or fast-paced office environment preferred

Exceptional verbal and written communication skills with a professional demeanor.
Excellent multitasking abilities and attention to detail.
Friendly, approachable, and customer service-oriented.
Ability to troubleshoot issues independently and make effective decisions.
Knowledge, Skills, & Abilities:

include: We take care of our people with medical, dental, and vision insurance, a 401(k) with company match, flexible PTO plus 12 paid holidays, paid sick leave, and paid parental and family leave.
We also offer a lifestyle spending account, tuition reimbursement, and a cell phone stipend.

We are seeking an energetic, detail-oriented, and service-driven Office and Events Coordinator to join our team.
The ideal candidate thrives in a dynamic environment, enjoys coordinating details, and takes pride in delivering exceptional service.
At Lumin, we thrive on curiosity and innovation.
Our culture is built on trust in our expertise and decisions, respect for diverse perspectives and talents, and boldness in pursuing new ideas.

equal opportunity employer.
We consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity, or any other legally protected basis.

This listing is sourced directly from Lumin Digital's careers page and normalized into a canonical job model.