Kohn Pedersen Fox Associates Pc
Design Technology Assistant
New York, USA · Director
Sponsorship not specified$70k-$90kDetected 89 days ago
ExcelLogisticsProcurementOnboardingResearchLeadershipCommunicationOrganizational SkillsMicrosoft Office
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odds of building a lasting career here
37Risky
Cap-exempt (no lottery)0
Sponsors this role80
Entry-level history0
PERM / green-card track0
Lottery odds (Level I)39
Fits your clock70
Thin sponsorship signal and lottery-bound (~15% per draw). A low-probability bet with your clock running. Prioritize cap-exempt roles and proven entry-level sponsors first.
Lottery odds assume a STEM candidate.
Personalize to your clock →Employer immigration record
from this employer's Department of Labor filings
Green-card filing pattern in this occupation
Context, not a finding about this posting: of this employer's 5 green-card filings in this occupation, 100% were for a worker who already held the job.
Files H-1B transfers
5 transfer filings in the last year, covering 5 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.
Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.
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About the role
- Communication & Follow-Up Management - Serve as a proactive tracking layer for the Global Directors' correspondence, ensuring nothing falls through the cracks.
- To Apply: Applications submitted without a resume will not be considered. ______________________________________ KPF is an equal opportunity employer.
Responsibilities
- Own the tracking and reporting of the Design Technology budget, including monthly reconciliation of actual expenses against budgeted amounts for leadership review.
- Collect, organize, and file all contracts, invoices, and agreements related to Design Technology operations.
- Manage purchase orders through the full approval and submission cycle, coordinating with finance as needed.
- Process expense reports and receipts on behalf of the Global Director of Design Technology and the Global Director of Sustainability.
- Support new software approval processes and maintain related documentation. Track all software and subscription renewals
- Support the cataloging and documentation of existing software tools and agreements.
- Draft and distribute internal communications on behalf of the Design Technology and Sustainability teams, including firm-wide announcements via email, Teams, and intranet.
- Conduct regular reviews of Design Technology and Sustainability intranet content, coordinating with team members to keep material current and handling updates where possible.
- Support global coordination of key resources and initiatives, including new hire onboarding courses and coordination with external consultants.
- Support firm-wide change management efforts led by the Global Directors.
Requirements
- Bachelor's Degree
- Proficiency in Microsoft Office Suite, with strong Excel skills for budget tracking and reporting
- Demonstrated experience using AI assistants (such as Claude, ChatGPT, or Gemini) for professional tasks including writing, research, and complex spreadsheet workflows
- Experience with AI-assisted coding platforms (such as Claude Code) for building lightweight workflow applications
- Experience in budget management or financial coordination
- Familiarity with software procurement or subscription management
- Required
- Three years minimum administrative experience
- Strong organizational skills with the ability to manage multiple concurrent workstreams
- Proactive communicator who anticipates needs rather than waiting for direction
- Eagerness to learn and take on new workflows and tools
- Preferred
- Pay Range:
- $70,000.00 - $90,000.00 Annual
Compensation
- $70,000.00 - $90,000.00 Annual
- Manage logistics for recurring internal knowledge-sharing events and annual technology programming, including scheduling, room booking, Zoom setup, calendar invites, and recordings.
Benefits
- Comprehensive health insurance, including medical, dental, and vision insurance, 401k with company matching contributions, paid time off and other perks.
Equal opportunity
- KPF is an equal opportunity employer.
- equal opportunity employer.
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