City of Philadelphia

City of Philadelphia

Contract Manager

Philadelphia, PA, United States

Sponsorship not specified$60k-$75kDetected 22 days ago
Project ManagementExcelProcess ImprovementProcurementContract ManagementResearchLeadershipCommunicationPublic SpeakingMicrosoft OfficeInternal AuditLean Manufacturing

About the role

  • The Department of Commerce's Office of Neighborhood Economic Development (ONED) team seeks a detail-oriented, solutions-driven Contract Manager to join the ONED team.
  • This exempt role is responsible for supporting the department's contracting processes and executing administrative contracting functions.
  • The Contract Manager will play a critical role in optimizing workflows, enhancing internal controls, and ensuring timely contract execution and compliance.

Responsibilities

  • Monitor vendor deliverables and contract timelines to minimize delays and maintain audit readiness.
  • Ensure accurate and consistent use of City contract systems, including the Automated Contract Information System (ACIS), and maintain organized contract records.
  • Identify bottlenecks in current contracting and administrative workflows and implement process improvements.
  • Lead or support process mapping, documentation of standard operating procedures, and other initiatives that enhance internal efficiency and transparency.
  • Partner with leadership and cross-departmental teams to manage organizational change, including training and communication strategies.
  • Maintain contract, audit, and procurement schedules to support internal controls and timely reporting.

Requirements

  • The ideal candidate is a strategic thinker with strong technical knowledge of contract administration, public sector finance, and internal process improvement.
  • Knowledge of municipal procurement regulations, city cost principles, and financial systems.
  • Experience with process improvement, change management, or workflow optimization initiatives.
  • Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.
  • Ability to interpret budgets, invoices, and financial data accurately and efficiently.
  • Strong coordination skills with the ability to work across multiple departments, stakeholder organizations, and the public.
  • Ability to work independently in a fast-paced, dynamic work environment.
  • The successful candidate must be a city of Philadelphia resident within six months of hire

Skills

  • Competencies, Knowledge, Skills and Abilities
  • Excellent communication, project management, and organizational skills.

Compensation

  • $60,000 - $75,000
  • Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
  • Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
  • Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
  • The successful candidate must be a city of Philadelphia resident within six months of hire
  • If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

Benefits

  • The City offers its employees 8 weeks of paid parental leave.
  • We offer Comprehensive health coverage for employees and their eligible dependents.
  • Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available
  • Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
  • Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!
  • Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia.
  • As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.
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This listing is sourced directly from City of Philadelphia's careers page and normalized into a canonical job model.