webAI

Executive Assistant

Austin, TX

Sponsorship not specifiedDetected 21 days ago

Project ManagementLogisticsProcurementIntellectual PropertyCommunicationOrganizational Skills

About the role

The ideal candidate will act as a central point of coordination for these executives-ensuring smooth day-to-day operations, assisting with scheduling and documentation, and supporting strategic initiatives.

Provide administrative and logistical support to the 3 of our C-level executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
Support project management efforts by tracking deliverables, deadlines, and action items across departments.
Liaise between internal technical, legal, and operations teams to support contract execution, procurement, and compliance requirements for clients.
Maintain organized documentation and records for contracts, correspondence, and other work related materials.
Support onboarding and internal communications for new hires joining any of these teams.
Manage sensitive information with discretion, ensuring confidentiality and professionalism at all times.
The Executive Assistant will provide high-level administrative and operational support to the multiple leaders.
This role is ideal for someone who thrives in a fast-paced startup environment, excels at organization and communication, and can manage multiple priorities with discretion and attention to detail.

Bachelor's degree in Business Administration, Public Administration, or a related field.
2-5 years of experience providing administrative or operational support in a fast-paced environment
Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and productivity tools such as Slack, Notion, and Zoom.
Ability to prioritize and handle multiple projects with tight deadlines.
Self-starter with the ability to anticipate needs and take initiative in a growing, evolving environment.
Exceptional organizational skills with strong attention to detail.
Strong written and verbal communication skills.
Professionalism, discretion, and sound judgment in handling confidential matters.
We at webAI are committed to living out the core values we have put in place as the foundation on which we operate as a team. We seek individuals who exemplify the following:
Truth - Emphasizing transparency and honesty in every interaction and decision.
Ownership - Taking full responsibility for one's actions and decisions, demonstrating commitment to the success of our clients.
Tenacity - Persisting in the face of challenges and setbacks, continually striving for excellence and improvement.
Humility - Maintaining a respectful and learning-oriented mindset, acknowledging the strengths and contributions of others.

We strive to provide competitive benefits to all employees.
The benefits listed in this posting generally apply to U.S.-based employees.
For employees hired outside the United States, benefits may vary based on local law, country-specific requirements, and the employment platform or entity through which the employee is hired.
Comprehensive health, dental, and vision benefits package
Equity options
$200/month Health & Wellness stipend
Continuing Education support
$500/year Function Health subscription
Flexible Time Off (FTO)
Parental leave for eligible employees
Supplemental life insurance
We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline.

webAI is pioneering the future of artificial intelligence by establishing the first distributed AI infrastructure dedicated to personalized AI.
We recognize the evolving demands of a data-driven society for scalability and flexibility, and we firmly believe that the future of AI lies in distributed processing at the edge, bringing computation closer to the source of data generation.
We are developing an end-to-end platform that is secure, scalable, and fully under the control of our users, empowering enterprises with AI that understands their unique business.
We are a team driven by truth, ownership, tenacity, and humility, and we seek individuals who resonate with these core values and are passionate about shaping the next generation of AI.
Our mission is to build a future where a company's valuable data and intellectual property remain entirely private, enabling the deployment of large-scale AI models directly on standard consumer hardware without compromising the information embedded within those models.

This listing is sourced directly from webAI's careers page and normalized into a canonical job model.