LighthouseAI
Office Support & QA Specialist
Narberth, PA · Full-time
Sponsorship not specifiedDetected 23 days ago
LogisticsResearchCommunicationOrganizational SkillsMicrosoft Office
About the role
- About LighthouseAI LighthouseAI provides pharmaceutical state licensing software and services to pharmaceutical manufacturers, wholesale distributors, logistics companies, and pharmacies.
- The LighthouseAI product suite includes LighthouseAI Intelligence®, which uses artificial intelligence to automate compliance requirement research, and LighthouseAI Management® which enables maintenance.
- This is a full-time in office position in Narberth/Penn Valley, PA.
Responsibilities
- Office Assistant Document Management Organize and maintain physical and digital files, ensuring accurate and efficient record-keeping.
- Shred confidential and outdated documents in compliance with company policies.
- File and retrieve documents as needed.
- Process incoming mail for project managers, including opening, scanning, and uploading documents.
- Maintain and update the client database (Lighthouse - Document Repository).
- Mailroom and Office Support Serve as a backup for the mailroom, handling tasks in the absence of designated staff and assisting with mail related requests.
- General Office Tasks Perform light housekeeping duties, such as breaking down and disposing of boxes to maintain a clean and organized workspace.
- Support various administrative functions as needed based on business requirements.
- and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company and/or it's clients.
- Support front office and office manager duties as needed Demonstrate flexibility and a proactive approach to meeting dynamic organizational goals.
Requirements
- Proficiency with Microsoft Office Suite, Adobe PDF, and document management systems/databases.
- ability to handle confidential information professionally.
- LighthouseAI creates a stress-free and streamlined state licensing experience with support from our expert industry veterans and professional solutions.
- Lift and move items up to 40 lbs as required for shipments, office organization, and supplies management.
Nice to have
- Previous experience in a law firm is preferred but not required.
Compensation
- Assist QA Manager with maintaining the Legal Inc documents and processes including Business Registrations, Foreign Qualifications, and Annual/Biennial reporting.
Benefits
- Health, Dental, Vision Insurance STD, LTD, Life Insurance 401(k) 10 Paid Holidays 3 weeks PTO annually
Company info
- Administrative Duties: Take on additional responsibilities and tasks as determined by the evolving needs of the company and its customers.
- Take on additional responsibilities and tasks as determined by the evolving needs of the company and its customers.
Apply directly at LighthouseAI →Create a free account for alerts like thisView LighthouseAI immigration profile
This listing is sourced directly from LighthouseAI's careers page and normalized into a canonical job model.