Virtus Investment Partners

Office Manager & Receptionist

Chicago, IL · Contract

Sponsorship not specified$78k-$85kDetected 12 days ago

ExpressExcelLogisticsHRResearchCommunicationTime ManagementMentoringPublic SpeakingMicrosoft OfficeCFA

About the role

The Duff & Phelps team brings together a rare mix of skill, experience, education and credentials in a collegial, collaborative environment.
Independently records, prepares and distributes information as assigned.
Other duties may be assigned from time to time by management.

Supports the general administrative and office needs with tasks assigned by the SMD.
Supports the marketing and human resources departments and other senior management with preparing, updating, printing/binding presentation materials for client meetings, new hire orientation, board presentations and special projects as assigned.
Prepares, proofreads, distributes and maintains assigned correspondence, reports and presentations for projects requiring knowledge of circumstances and company/departmental policy. Independently records, prepares and distributes information as assigned.
Independently manages and resolves all Office Services and facilities issues during the day-to-day operation of the office, identifying critical matters and escalating more complex situations to the SMD when necessary.
Acts as the primary contact for all departments as well as being the primary contact with outside vendors and building management.
Manages facility-related requests including coordination of office moves, maintenance of existing space, and updating floor plans; arranges purchases, installation, and maintenance of office equipment.
The SMD will provide back-up support to the O/M when necessary.
Maintains D&P vendor files and contracts, and Virtus' due diligence databases.
Performs other duties as requested by the SMD or other senior management.

High School Diploma and/or vocational, technical, or business school coursework, and 3-5 years of office management or facilities work experience required.
Strong PC skills with intermediate proficiency using MS software (Outlook, Word, Excel & PowerPoint) and internet research capabilities to provide summarizations and presentation of findings.
Knowledge of modern business terminology, with the ability to comprehend new company-specific terminology and policies & procedures to respond to inquiries appropriately.
Ability to remain in stationary position at least 50% of the time.
Ability to physically lift a minimum of 10 pounds.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required for the position.

Provides full-time reception coverage Monday - Friday from 8:00AM - 5:00PM, with one-hour lunch break, and in the office 4 days a week (Monday-Thursday) including flexibility in working hours when needed.

This listing is sourced directly from Virtus Investment Partners's careers page and normalized into a canonical job model.