Cityofhamilton

Cityofhamilton

Job ID #32110: Procurement Contract Coordinator

Hamilton, Ontario

Sponsorship not specifiedDetected 5 days ago
ExcelSupply ChainProcurementHRContract ManagementCommunicationTime ManagementOrganizational SkillsMicrosoft Office

About the role

  • Duration: Up to 12 months Vacancy type: This posting is for an existing vacancy Internal applicants should apply with your work e-mail address.
  • External applicants are considered only after the internal posting process has been completed.
  • Only applicants chosen for an interview will be contacted.

Responsibilities

  • Manages execution of contracts on behalf of the City and vendor by preparing the contract for work(s)/agreement, and attaches all pertinent procurement documents, appendices and schedules that form the contract.
  • Ensures proper documents and information is secured from vendors such as legal opinions and constating documents.
  • Performs any due diligence to ensure that contracts are not awarded to vendors currently in litigation with the City.
  • Ensures contract files include all executed contract documents, original submissions from bidders and all bid issuance documentation (applicable addenda, bidder meeting information).
  • Maintains database of all renewing contracts.
  • Maintains database of AODA vendor compliance information, WSIB clearance certificates and all insurance certificates.

Requirements

  • Ability to interpret contractual language related to insurance, contract performance bonds, WSIB, AODA, etc. and ability to communicate contractual requirements both verbally and written.
  • Strong time management, multi-tasking and organizational skills with the ability to continually assess and re-establish work priorities as needed in order to meet tight deadlines.
  • Demonstrated ability to word process correspondence and reports.
  • Demonstrated ability to work effectively with others and to display and foster teamwork within the work unit.
  • Strong interpersonal and communication skills, both verbal and written, with demonstrated ability to interact with a variety of individuals, both internally and externally in a professional and confident manner.
  • Experience in a computerized environment.
  • Experience in eCore, procurement systems (ex.
  • If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
  • Works closely with vendors to collect and review all legal documentation required under contract.
  • Works with Risk Management staff on initial review of insurance certificates, relays required information on contractual insurance requirements to vendors and sends certificate(s) to RMS for approval.
  • Previous related experience normally acquired through a combination of education and related work experience in business or legal administration, procurement/supply chain or related field.
  • Experience in preparation and execution of contracts and management of legal documents. Experience in a procurement environment with an understanding of procurement procedures and legal documents associated with Request for Tenders, Proposals and Quotes an asset.
  • Certified Professional Public Buyer (CPPB) or completion of Procurement Principles Certificate an asset.
  • Strong attention to detail and accuracy.
  • Ability to self-manage and work independently and possess the initiative and have the ability to carry out instruction without detailed direction.
  • Ability to maintain comprehensive working documents.
  • Experience in a computerized environment. Proficient in Microsoft Office Suite (Outlook, Word, Excel and OneNote) and Adobe Professional. Experience in eCore, procurement systems (ex. Bids&tenders, Biddingo, etc.) and Oracle PeopleSoft considered an asset.
  • Disclaimer:
  • Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Benefits

  • Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

Company info

  • Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees.
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This listing is sourced directly from Cityofhamilton's careers page and normalized into a canonical job model.