Variant Bio

Executive Administrator

Seattle, Washington, United States

Sponsorship not specified$100k-$125kDetected 13 days ago

Machine LearningProject ManagementLogisticsResearchLeadershipCommunicationOrganizational Skills

About the role

We are seeking a highly skilled and proactive Executive Administrator to serve as the right hand to our senior leadership team.
This is a high-impact role suited for a seasoned professional who thrives in fast-moving, ambiguous environments - ideally with direct experience supporting C-suite executives at an early-stage biotech, life sciences, or venture-backed company.

Executive Support & Calendaring
Own and actively manage complex, multi-time-zone calendars for multiple C-suite executives, exercising sound judgment on prioritization and scheduling conflicts.
Draft, review, and manage high-stakes correspondence on behalf of leadership.
Track and drive completion of key deliverables and action items across functions.
Manage special projects from inception through execution, often operating across teams and without direct authority.
Synthesize information and prepare briefing documents, executive summaries, and presentations.
Identify operational inefficiencies and implement scalable processes and systems.
Build and maintain strong relationships - internal and external - at all levels
Build and maintain strong relationships - internal and external - at all levels; represent leadership with professionalism and discretion.
Manage investor and board logistics and coordination for board meetings.

5+ years of experience supporting C-suite or senior executives (CEO, COO, CSO, or equivalent).
Demonstrated ability to operate with high autonomy in fast-paced, resource-constrained environments.
Must Have...
Exceptional organizational skills
able to manage multiple priorities and shifting timelines.
Impeccable attention to detail
you catch what others miss - a typo in the board deck or missing information on a calendar invite - before anyone else does.
Strong instinct for anticipating problems before they surface: you think three steps ahead, identify risk early, and have a plan ready before anyone knows one was needed.
Track record of building trust quickly and maintaining strict confidentiality.
Ability to be onsite in the Seattle office five days a week.

Outstanding written and verbal communication skills
polished and professional in all settings.
High emotional intelligence and sound judgment - you know when to act and when to ask.
Proficiency with modern productivity tools (Google Workspace, Slack, AI tools, etc.).
Experience at an early-stage biotech, life sciences, or clinical-stage company.
Background supporting executives in a venture capital or private equity firm or VC-backed portfolio company.
Familiarity with board governance, investor relations, and fundraising processes.
Experience standing up administrative or operational functions from scratch in a scaling organization.

Competitive Compensation & Equity - Market-competitive salary with the opportunity to participate in company equity and share in our long-term success.
Comprehensive Health Benefits - Variant Bio covers 100% of employee premiums for medical, dental, and vision insurance.
Flexible Time Off - Flexible paid time off and company holidays, with an emphasis on trust and personal responsibility.
401(k) Plan - Employer-sponsored retirement plan with company match.
Professional Growth - Support for learning and development.
Collaborative, Mission-Driven Culture - Work alongside a highly engaged, interdisciplinary team passionate about transforming human health through genetics.
Variant Bio is developing life-saving therapies by studying the genes of people with exceptional health-related traits.
With ethics at its core, the company launched an unprecedented benefit-sharing program in 2020, in which it has pledged tangible benefits that directly impact the communities it partners with throughout the world.

This listing is sourced directly from Variant Bio's careers page and normalized into a canonical job model.