Avantor

Avantor

Administrative Assistant

Paris, KY · Contract

Sponsorship not specifiedDetected 1 day ago
ExcelRecruitingControlsMedical DevicesResearchCommunicationProblem SolvingTime ManagementPublic SpeakingMicrosoft Office

About the role

  • may include research, reporting, and preparation of presentations.

Responsibilities

  • Perform advanced administrative support activities requiring independent judgment, prioritization, and adaptation of standard procedures.
  • Coordinate cross-functional activities and communications with internal teams and external vendors to support site operations.
  • Support financial and operational processes such as expense tracking, cost allocation, and documentation management.
  • Partner with Facilities/Maintenance and external vendors to coordinate building-related projects, repairs, and site updates.
  • Track and support completion of site KPIs, ensuring accuracy and timeliness of reporting.
  • Manage office operations, including meeting coordination, calendar management, and workspace logistics.
  • Maintain document control systems (electronic and physical) in compliance with company policies and regulatory requirements.
  • Provide support for HR and Talent Acquisition processes, including interview coordination and onboarding logistics.
  • Communicate effectively with stakeholders at multiple levels to exchange information, ensure alignment, and drive engagement.

Requirements

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
  • Handle confidential information with a high degree of professionalism and discretion.
  • Minimum Requirements:
  • At least 2-3 years of administrative or operational support experience, preferably in a manufacturing or industrial setting.
  • Demonstrated ability to manage multiple priorities and work independently with minimal supervision.
  • Strong organizational, time management, and problem-solving skills.
  • Strong written and verbal communication skills.

Nice to have

  • Experience supporting complex or technical business processes.
  • Experience working with vendors and coordinating external partnerships.
  • Familiarity with expense reporting, KPI tracking, and operational reporting tools.
  • Experience supporting site-level or senior leadership.
  • Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.

Equal opportunity

  • We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor.
  • If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information.
  • Requests for accommodation will be considered on a case-by-case basis.
  • Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
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This listing is sourced directly from Avantor's careers page and normalized into a canonical job model.