Air
Payroll Specialist
Arlington, Virginia, United States · Mid · Full-time
No sponsorshipDetected 2 days ago
ComplianceAccountingExcelProcess ImprovementHRISCommunicationCollaborationOrganizational SkillsInternal AuditNetSuite
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About the role
- Air is seeking a Payroll Specialist who combines strong payroll expertise, accounting discipline, and a commitment to accuracy, compliance, and employee service.
- This role is a full-time position located out of our office in Arlington, VA.
- Prepare and post payroll journal entries, accruals, and other payroll-related accounting entries, and reconcile payroll-related general ledger and balance sheet accounts.
Responsibilities
- You will own key aspects of the payroll process for a growing, multi-state workforce and help ensure employees are paid accurately and on time.
- Manage end-to-end payroll processing for a multi-state workforce, ensuring employees are paid accurately and on time.
- Support internal and external audits by preparing payroll documentation, reconciliations, control evidence, and responses to auditor inquiries.
- Develop, document, and execute payroll policies, procedures, and SOX-compliant internal controls that strengthen accuracy, compliance, and segregation of duties.
- Support payroll system implementations, integrations, testing, and process enhancements, and identify opportunities to automate and improve payroll operations.
- Support month-end, quarter-end, and year-end close activities and provide payroll reporting and analysis as needed.
- Maintain accurate, complete, and audit-ready payroll records and supporting documentation in accordance with company policies, SOX requirements, and applicable regulations.
Requirements
- U.S. Citizenship is required.
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Required Skills:
- Strong attention to detail, organizational skills, and the ability to manage recurring deadlines in a fast-moving environment.
- Ability to work independently, exercise sound judgment, protect confidential employee information, and drive departmental improvements.
- Strong communication and cross-functional collaboration skills, with the ability to explain payroll matters clearly to employees and business partners.
- Desired Skills:
Skills
- Active Certified Public Accountant (CPA) license/certification is strongly preferred.
- 4+ years of relevant payroll experience, including hands-on ownership of U.S. multi-state payroll processing.
- Strong knowledge of federal, state, and local payroll tax requirements, wage and hour rules, payroll deductions, and payroll compliance.
- Strong understanding of payroll accounting, including journal entries, accruals, general ledger reconciliations, and month-end close.
- Advanced Excel skills and the ability to analyze and reconcile large data sets with a high degree of accuracy.
- Passion for mission-driven work and a belief that accurate, compliant payroll operations underpin trust and accountability.
- Experience working within a SOX-compliant control environment or supporting a company preparing for public-company requirements.
- Experience with ADP Workforce Now, BambooHR, and Employee Navigator.
- NetSuite experience is a plus.
- Experience with payroll tax registrations, state unemployment insurance accounts, and multi-state employee mobility.
- Experience supporting payroll system implementations, integrations, automation, or process improvement initiatives.
- Experience with equity compensation, bonus, commission, or other complex payroll transactions is a plus.
Compensation
- Manage and reconcile payroll tax activity, including quarterly and annual filings, W-2s, payroll tax notices, and state and local registrations in coordination with payroll providers.
Company info
- Company Description
- Air is the leader in Enterprise Readiness.
- Our mission is to establish readiness as a real-time condition that is continuously achieved.
- Today, a dangerous Readiness Gap exists between what the front line needs and what is delivered.
- Our AI-native platform, Air Enterprise Readiness, aligns development, production, delivery, and sustainment into one coordinated execution system for government agencies and industrial suppliers.
- By revealing true capacity, exposing real constraints, coordinating resources, and executing at the speed of operational demands, the front line gets what it needs to succeed.
- Ensure compliance with federal, state, and local payroll tax requirements, wage and hour regulations, and company policies.
- Be an active participant in establishing systems and processes that position Air for continued growth and public-company readiness.
Visa & Work Authorization
- Citizenship is required
This listing is sourced directly from Air's careers page and normalized into a canonical job model.