Harbor
Executive Assistant & Office Lead
Moncton, New Brunswick, Canada
Sponsorship not specifiedDetected 37 days ago
LogisticsLeadershipCommunicationPublic Speaking
About the role
- Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists.
- The scope is broad, the exposure is significant, and the impact is meaningful.
- This is not a purely administrative role.
Responsibilities
- Serve as the operational lead for the Canada office(s) ensuring a seamless and professional experience for employees, clients, and visitors.
- Act as primary liaison with building management, landlords, and service providers
- Manage office vendors, maintenance, and facilities matters
- Maintain oversight of supplies, equipment, and office needs
- Support planning and execution of employee engagement and social events
- Partner with Talent, IT, Finance, and Operations teams to support onboarding, offboarding, and general office needs
- Support internal communications relating to office matters
- Identify process improvements and implement scalable solutions as the company grows
- Executive Support:
- Provide high-level support to selected senior executives, combining operational execution with proactive, strategic partnership.
Requirements
- Experience in a professional services, corporate, or high-growth environment
- Support special projects and transformation initiatives as required
- Prior experience in an office leadership, facilities, executive assistant, or hybrid operations role
- Demonstrated ability to support senior-level executives
- Strong judgment and discretion handling confidential information
Skills
- Highly organised with exceptional attention to detail
- Proactive self-starter who anticipates needs rather than reacts to them
- Strategic thinker with strong execution capability
- Excellent written and verbal communication skills
- Strong interpersonal skills and executive presence <span data-ccp-props="{"335551550":6,"335551620
Benefits
- Ensure compliance with workplace standards and health & safety requirements
This listing is sourced directly from Harbor's careers page and normalized into a canonical job model.