BIG Viking Games 3
Executive Business Partner, Office of the CEO
Toronto, Ontario, Canada · Exec · Full-time
Sponsorship not specified$70k-$100kDetected 30 days ago
CanvaAccessibilityContent CalendarsLogisticsResearchLeadershipCommunicationCollaborationTime ManagementMentoringOrganizational Skills
About the role
- This is a full-time, in-person role based at our Queens Quay West office, Monday to Friday.
- This is not a traditional administrative role.
- The right person is highly organized, fast, discreet, AI-savvy, low ego, and comfortable working in a founder-led, fast-moving environment.
Responsibilities
- They can move between calendar management, recruiting coordination, executive follow-up, office logistics, brand support, and AI-enabled workflow improvement without losing discipline or quality.
- Serve as a key coordination partner for the CEO and Executive Team.
- Help create structure, visibility, and accountability around executive priorities.
- Prepare concise briefing notes, summaries, meeting materials, and follow-up documents.
- Own and manage the CEO's calendar with discipline and attention to priorities.
- Partner with the CEO, People team, and hiring leaders on active recruiting efforts.
- Maintain organized candidate documentation and hiring-related follow-ups.
- Administrative, Office, and Personal Support
- Support travel planning, logistics, reservations, expenses, vendor coordination, and office services.
- Welcome visitors, coordinate internal events, and support team meetings or socials.
Nice to have
- 4+ years of experience in an Executive Assistant, Executive Operations, Business Partner, Administrative, Operations, Recruiting Coordination, or similar role.
- Experience supporting senior leaders, founders, CEOs, or executive teams in a fast-paced environment.
- Strong calendar management, scheduling, prioritization, and follow-through discipline.
- Excellent written and verbal communication skills.
- Strong judgment, discretion, and comfort handling confidential information.
- Comfortable working with a direct, analytical, fast-moving executive.
- Strong ownership mindset with low ego and high responsiveness.
- High proficiency with Google Workspace, Slack, and modern collaboration tools.
Compensation
- $70k-$100k
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This listing is sourced directly from BIG Viking Games 3's careers page and normalized into a canonical job model.