Nexstar

Part Time Office Coordinator

IL-Chicago; 303 E Wacker Drive · Part-time

Sponsorship not specified$25k-$35kDetected 14 days ago

Project ManagementVendor ManagementProcurementOnboardingLeadershipCommunicationOrganizational SkillsMicrosoft Office

About the role

We are seeking a highly organized and proactive Office Coordinator to oversee the day-to-day operations of our Chicago office.

Manage daily office operations, including facilities maintenance, office moves, space planning, mail services, records management, and vendor relationships.
Serve as the primary liaison with building management, coordinating maintenance requests and facility-related projects.
Support office construction, renovations, furniture installations, and other workplace improvement projects.
Coordinate office safety and security activities, including building access, emergency procedures, safety meetings, training, and workplace communications.
Support new hire onboarding by coordinating workspaces, welcome materials, safety orientation, and IT setup.
Provide administrative support to leadership, including backup executive assistance as needed.
Distribute office communications related to operations, building updates, and workplace policies.

3+ years of experience in office administration, facilities coordination, workplace operations, or a related role.
Strong organizational and project management skills with the ability to prioritize multiple tasks.
Experience managing vendors, purchasing, and expense reconciliation.
Proficiency with Microsoft Office and standard business software.
Ability to work independently while collaborating across departments.
Excellent written and verbal communication skills.
High level of professionalism, discretion, and attention to detail.
Position Details
Schedule: Part-time, 20-28 hours per week
Compensation: $25.00-$35.00 per hour, based on experience
Benefits: Our comprehensive benefits package for full-time employees includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, a 401(k) with company matching contributions, Paid Parental leave, life insurance and more. Part time employees are eligible for 401(k) and any local/state leave plans. Union positions are subject to the benefits outlined in their Collective Bargaining Agreement.
#LI-Onsite

Part time employees are eligible for 401(k) and any local/state leave plans.
Union positions are subject to the benefits outlined in their Collective Bargaining Agreement.

This listing is sourced directly from Nexstar's careers page and normalized into a canonical job model.