University of North Florida
Executive Administrative Specialist- UNF MedNexus
Jacksonville, FL · Contract
Sponsorship not specifiedDetected 2 days ago
Strategic CommunicationsForecastingBudgetingLogisticsLeadershipCommunicationCollaborationPublic Speaking
About the role
- The position serves as a central coordination point for executive communications, board engagement, and leadership workflow management, while also overseeing daily operations of the MedNexus Deerwood Innovation Exchange.
- This role also serves as a key point of presence for the MedNexus administrative offices, ensuring a welcoming, professional, and well-coordinated environment for all visitors and stakeholders.
- In conjunction with the University's policy, this position may also require a credit check.
Responsibilities
- Manage the Associate Dean's calendar, priorities, and daily workflow, ensuring alignment with strategic goals
- Draft, edit, and manage professional correspondence on behalf of leadership
- Maintain confidential records and communications with discretion
- Document meeting minutes, track action items, and ensure follow-through
- Manage scheduling, space utilization, and logistics for meetings, programs, and events
- Serve as the on-site lead for high-priority events, meetings, and visits
- Coordinate logistics for high-level meetings, partner engagements, and signature events
- Provide on-site support for key events and external engagements
- Manage and prioritize incoming communications
- Prepare executive summaries, reports, and briefing documents
Requirements
- Please upload your resume and a cover letter explaining why you are a good fit for the position.
- Associate's Degree
- Coordinate vendors, facilities, and service needs as required
Compensation
- Prepare financial summaries and reports for leadership, board updates, and annual reporting
Equal opportunity
- The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community.
- In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences.
- In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
- UNF is a Carnegie Community Engaged Institution.
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