Pomona College

Pomona College

Assistant Director of Faculty Affairs

Claremont, USA · Director · Full-time

Sponsorship not specifiedDetected 18 hours ago
Data VisualizationFinancial ModelingBudgetingExcelProcurementHRISCustomer SupportResearchLeadershipCommunicationCollaborationProblem SolvingTime ManagementMicrosoft OfficeVariance AnalysisOSHA

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Entry-level history60
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About the role

  • Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges.
  • Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities.
  • Pomona is a member of The Claremont Colleges.

Responsibilities

  • Collaborate closely with the Director of Faculty Affairs in oversight of faculty personnel and faculty governance matters.
  • Provide administrative support to the College's faculty reappointment, tenure and promotion review process and other faculty reviews, including department assessments, professional activities reports.
  • Provide administrative support to faculty committees, including the Faculty Personnel Committee, Cabinet, and Executive Committee. Prepare and distribute materials, maintain digital archives of materials and minutes, and oversee all meeting logistics.
  • In collaboration with the Office Operations Manager, provide support for Academic Affairs activities as needed.
  • Lead academic financial planning by providing detailed reports and analysis of operational budgets and gifts.
  • Perform financial analyses by comparing actuals year-over-year, including variance analysis against financial plans to provide a narrative on historical and future financial outlook.
  • Develop predictive financial models to support Dean's Office decision making.
  • Document Dean's Office business processes and procedures.
  • Assist with faculty data management, including data collection and reporting, in collaboration with the Director of Faculty Affairs, external partners, and with other staff members of the office of the Dean of the College.
  • Manage incoming data and reporting requests from external partners.

Requirements

  • Experience in financial management and budget analysis is required.
  • Experience working independently and taking initiative to identify, troubleshoot, and solve complex administrative problems and processes is required.
  • Ability to work as a collaborative team member.
  • Oversee digital systems maintained by the division with a high degree of confidentiality, accuracy, consistency, and discretion, including Watermark Insights, Tableau, CX, SharePoint.
  • Education: Bachelor's degree is required. Master's degree in business administration, public administration, higher education administration, or related field is highly preferred.
  • REQUIRED KNOWLEDGE AND CRITICAL SKILLS: This position must possess the knowledge, skills, and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills, and abilities not listed below.
  • Interest in and commitment to being a collegial and supportive member of a collaborative office that values close working relationships with all members of the group.
  • Demonstrate effective, accurate, and clear communication with excellent verbal, written, interpersonal, reading, phone, and customer service skills. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
  • Operate computers proficiently with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software (such as Watermark Insights, Tableau, CX CARS, Workday, Internet research, menu-driven databases). Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.
  • Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy, and tact while working with people from a wide variety of backgrounds.
  • Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College's strategic vision and the division's annual goals.

Skills

  • Deploy professional skills in Academic Affairs, in collaboration with colleagues, to best promote the College's strategic interests.
  • Highly developed problem-solving and troubleshooting skills.
  • Ability to make independent decisions and take initiative.
  • Knowledge and understanding of academic organizations, policies, and procedures.
  • Use exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail.
  • Operate the College's vehicles safely for campus-related work and meet all insurance-related requirements.
  • REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday - Friday.
  • Overtime, holiday, weekend, and evening work hours may be required.
  • Regular hours may vary due to the needs of the College or division.
  • ADDITIONAL POSITION DETAILS: This position is a regular, full-time, exempt position, benefits eligible.
  • Annual Salary for this position is between $70,304 and $76,000 with a competitive benefits package.
  • All staff positions are ineligible for visa or permanent resident card sponsorship.

Compensation

  • Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.

Benefits

  • Coordinate events and programs initiated by the Director of Faculty Affairs and Associate Dean for Diversity, Equity and Inclusion, including New Faculty Orientation, Department Chair Onboarding.

Visa & Work Authorization

  • All staff positions are ineligible for visa or permanent resident card sponsorship.
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This listing is sourced directly from Pomona College's careers page and normalized into a canonical job model.