Mullins Mechanical

Mullins Mechanical

Compliance Specialist

Carrollton, GA · Contract

Sponsorship not specifiedDetected 21 days ago
Project ManagementAccountingExcelTaxProcess ImprovementResearchLeadershipCommunicationOrganizational SkillsMicrosoft OfficeAccounts PayableConstruction Management

About the role

  • The Compliance Specialist is responsible for supporting enterprise-wide compliance activities within the accounting and finance function of a large industrial mechanical contractor.

Responsibilities

  • Manage sales and use tax compliance for multi-state construction and service operations, including review of taxable and exempt transactions, exemption certificates, and job-specific tax treatment.
  • Coordinate with internal teams and external advisors to research sales and use tax questions, resolve discrepancies, and support audits or inquiries.
  • Maintain organized tax compliance records and monitor changes in applicable state and local requirements that may affect project billing, purchasing, or reporting.
  • Track submission deadlines, renewal cycles, and approval status to ensure the company remains eligible to bid, contract, and perform work.
  • Partner with accounting, estimating, operations, safety, risk management, and executive leadership to obtain accurate and timely information for prequalification requests.
  • Licensing Support
  • Provide administrative and documentation support for contractor licensing, business registrations, renewals, and jurisdictional compliance requirements, as needed.
  • Coordinate with internal stakeholders, qualifying individuals, outside counsel, and regulatory agencies as needed to support timely filings and renewals.
  • Lien Waiver Support
  • Assist with maintaining organized records of conditional and unconditional lien waivers, releases, and related compliance documents.

Requirements

  • Three or more years of experience in accounting, compliance, tax administration, contract administration, construction administration, or a related business support role.
  • Proficiency with Microsoft Excel, Word, Outlook, document management tools, and construction accounting systems.
  • Excellent written and verbal communication skills, including the ability to request information, follow up professionally, and explain compliance requirements clearly.
  • Maintain subcontractor compliance documentation, including certificates of insurance (COIs), W-9s, business licenses, safety documentation, and other project- or customer-required records.
  • Construction industry experience strongly preferred, especially within a multi-state contractor, subcontractor, or industrial services environment.
  • Working knowledge of sales and use tax concepts, exemption documentation, lien waivers, contractor licensing, prequalification platforms, or construction compliance processes preferred.
  • Strong organizational skills with the ability to manage multiple deadlines, recurring renewals, detailed documentation, and competing priorities.
  • High attention to detail, discretion, accountability, and follow-through.
  • Core Competencies
  • Compliance Mindset: Understands the importance of documentation, deadlines, and risk reduction in a large contractor environment.
  • Accuracy and Follow-Through: Produces complete, reliable work and tracks items through closure.
  • Cross-Functional Coordination: Works effectively with accounting, project teams, operations, safety, risk, legal, and external partners.
  • Process Improvement: Identifies repeatable processes and helps build scalable tools for a growing organization.

Nice to have

  • File reports and remit amount due in accordance with filing requirements and deadlines
  • Coordinate completion and renewal of customer, general contractor, vendor, and third-party pre-qualification packages.
  • Gather, validate, and maintain required financial, safety, insurance, licensing, bonding, ownership, and compliance documentation.
  • Assist with maintaining a centralized tracker of licenses, registrations, expiration dates, responsible parties, and required renewal actions.
  • Assist in identifying licensing requirements for new states, municipalities, project types, or business activities.
  • Verify waiver requirements, payment status, project information, and supporting documentation before issuance or submission.
  • Identify process gaps, recurring compliance issues, and opportunities to improve accuracy, accountability, and turnaround time.
  • Associate's or bachelor's degree in accounting, finance, business administration, construction management, or a related field preferred

Company info

  • Support lien waiver preparation, review, tracking, and documentation in coordination with accounts receivable, accounts payable, project teams, customers, and subcontractors.
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