Idaho State University

Idaho State University

Management Assistant-Office of the Dean, College of Nursing, Rehabilitation, and Human Health (2556)

US · Contract

Sponsorship not specifiedDetected 6 days ago
Strategic CommunicationsLogisticsLeadershipCommunicationProblem SolvingMentoring

About the role

  • The Management Assistant serves as the senior administrative and operational leader for the Office of the Dean within the College of Nursing, Rehabilitation, and Human Health (CONRHH).
  • This position is not eligible for new visa sponsorship at this time.
  • Candidates who already hold valid U.S. work authorization may be considered.

Responsibilities

  • Executive Operations and Leadership Support (30%) -Provide high-level administrative and operational support to executive leadership.
  • Operational Management and Administrative Oversight (25%) -Oversee daily administrative operations and support organizational efficiency across departments.
  • Provide guidance on university procedures, train and support administrative staff, improve workflows and processes, maintain operational systems, and assist with resolving administrative and operational issues.
  • Support leadership and search committees with personnel-related operations and documentation.
  • Financial, Purchasing, and Resource Coordination (10%) -Support financial and operational activities including budget tracking, purchasing, travel coordination, reimbursements, contracts, and resource management in accordance with institutional policies and procedures.
  • Facilities, Strategic Projects, and Operational Coordination (10%) -Coordinate facilities operations, space planning, technology and infrastructure support, and operational projects.
  • Serve as a liaison with internal and external partners to support organizational transitions, continuity efforts, and strategic initiatives.
  • Supervisory Responsibilities -May directly supervise administrative support staff, temporary employees, student employees (e.g., Career Path Interns), or other assigned personnel. -May provide functional supervision, workflow coordination, onboarding, training, mentorship, and operational guidance to departmental administrative staff across the college through a collaborative or dotted-line reporting structure.
  • Job Description Performs a variety of administrative duties that enables management or administrators to function more effectively; or primary focus is on administering a program; performs related work.
  • This position provides executive-level operational, personnel, fiscal, and strategic support to the Dean and senior leadership team while overseeing the daily administrative functions of the college.

Visa & Work Authorization

  • This position is not eligible for new visa sponsorship at this time.
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This listing is sourced directly from Idaho State University's careers page and normalized into a canonical job model.