Jade Biosciences

Jade Biosciences

Executive Assistant, Legal, HR and CMC

Boston; Remote; San Francisco; Seattle · Exec

Sponsorship not specified$105k-$120kDetected 25 days ago
ExcelLogisticsAnimal StudiesLeadershipTime ManagementOrganizational SkillsMicrosoft Office

About the role

  • The Executive Assistant provides high-level administrative and operational support to the Chief Legal Officer and other Executives as assigned.
  • This role requires exceptional organizational skills, discretion, and the ability to manage complex priorities in a fast-paced, highly confidential environment.
  • The Executive Assistant serves as a trusted partner, ensuring efficient coordination and completion of a range of scheduling, document execution and management tasks.

Responsibilities

  • Executive Support
  • Manage and maintain complex calendars for the Chief Legal Officer and other Executives as assigned, including prioritization of meetings and scheduling across time zones and teams
  • Coordinate execution of legal documents and deliverables in a fast-paced environment
  • Coordinate the execution and filing of Board and Committee minutes. Maintain legal documents, files, and records with strict confidentiality
  • Coordinate document routing, signature processes, and document management systems
  • Support cross-functional initiatives and projects
  • Help manage department budgets, invoices, POs and vendor relationships

Requirements

  • Excellent organizational, time management, and multitasking skills

Nice to have

  • Coordinate travel arrangements, including itineraries, logistics, and expense reporting
  • Serve as a liaison between leadership and internal/external stakeholders
  • Upload Board and Committee materials to Boardvantage
  • Coordinate the execution and filing of Board and Committee minutes.
  • Assist with compliance tracking, audits, and filings as needed
  • Identify opportunities to improve administrative processes and workflows
  • Bachelor's degree or equivalent experience
  • 5+ years of executive administrative experience, preferably supporting senior leaders in a legal environment

Compensation

  • $105k-$120k
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This listing is sourced directly from Jade Biosciences's careers page and normalized into a canonical job model.