Wsgr

Wsgr

Litigation Administrative Assistant

Palo Alto · Junior

Sponsorship not specified$38k-$52kDetected 28 days ago
ExcelOrganizational SkillsMicrosoft Office

About the role

  • Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide.
  • We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them.
  • The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe.

Responsibilities

  • Learn core administrative processes within the Litigation Department, including document management, filing, calendaring, and workflow coordination.
  • Participate in department meetings, trainings, and social events to build connections and enhance understanding of firm culture and operations.
  • Gradually take on responsibilities for attorney support under supervision, progressing toward independent task management.
  • Assist attorneys and senior administrative staff with preparation, formatting, proofreading, and finalization of pleadings, discovery, correspondence, and other legal documents.
  • Support attorneys with electronic court filings (state and federal) under supervision.
  • Maintain electronic case files ensuring accuracy, organization, and compliance with firm filing protocols.
  • Track and maintain case-related deadlines, court appearances, and filing schedules.
  • Coordinate with Distribution for mail and courier services and handle large document printing through the Copy Center or external vendors as needed.
  • Collaborate with departments such as IT, Records, and Docketing to facilitate workflow and resolve administrative issues promptly.
  • Provide back-up support to other assistants and departments during absences or high-volume periods.

Requirements

  • 2+ years of administrative experience, preferably in a professional services or law firm environment.
  • Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), and PDF editing tools
  • Must be able to work under pressure while maintaining a positive attitude and providing exemplary customer service.
  • Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.

Nice to have

  • Bachelor's degree preferred.
  • Completion of a legal secretary or paralegal program a plus.

Skills

  • 13 in the U.S., two in China, and two in Europe.
  • Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.
  • This position is eligible for a hybrid work schedule onsite Tuesday-Thursday each week.

Compensation

  • The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work lo

Equal opportunity

  • Employer (EOE).
  • Equal Opportunity Employer (EOE).
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