whitman

Administrative Assistant for Penrose Library

WALLA WALLA, Washington · Full-time

Sponsorship not specifiedDetected 20 days ago

StatisticsAccountingBudgetingLogisticsHRAR/VRCommunicationProblem SolvingTime ManagementOrganizational Skills

About the role

Whitman College is an Equal Employment Opportunity employer (EEO).
This position reports directly to the College Librarian.
Coordinate travel schedules, reimbursements, and related documentation for staff, job candidates, and visitors.

With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.
The Library Administrative Assistant provides technical, clerical, and administrative support to the College Librarian.
This position manages fiscal operations, building and equipment maintenance, staff scheduling, inventory control, student employees, and special events, while serving as a key point of contact for internal and external stakeholders.
Administrative & Clerical Support (35%)
Serve as the primary administrative support for library operations, including reception duties (answering phones, greeting visitors) and processing correspondence.
Maintain and archive print and digital files.
Schedule meeting rooms, coordinate recruiting processes, and support onboarding/orientation.
Provide administrative support to the College Librarian, including meeting scheduling, taking minutes, special projects, and file maintenance.
Provide administrative support for library staff as needed.
Fiscal Management & Budget Support (35%)

Associate's degree.
be at least 18 years old with 2 years of driving experience and complete a driver improvement course, OR be at least 19 with 3 years of experience and successfully pass a motor vehicle report (MVR) check.

Ability to actively and positively contribute to the college's core values of diversity, equity, inclusion, antiracism and access.
Proficiency in standard office software applications and willingness to learn specialized library and college systems.
Understanding of basic accounting principles and fiscal control processes.
General office skills, including proofreading, spelling, grammar, and business correspondence.
Advanced organizational skills, strict attention to detail, and effective time management to meet deadlines under pressure.
Capacity to plan and supervise work of others; independent judgment and problem-solving required.
Working knowledge of library organization, practices, and procedures, as well as college policies related to finance, HR, and academics.
Flexibility to address unforeseen issues, exercising independent judgment within established guidelines.
Specifically,
Ability to drive to perform responsibilities off campus.
Ability to adapt to changing priorities.

Whitman College offers a competitive benefits program that is designed to attract qualified candidates and retain talented employees.
Benefit offerings and eligibility described reflect current offerings and may be subject to change in accordance with College policies and plan documents.
Full-time employees enjoy the following benefits:
Medical/Dental/Vision Insurances.
Basic life, accidental death and dismemberment and long term disability insurances with the capability to elect additional voluntary coverage.
403(b) Defined Contribution Retirement Plan with a matching contribution after eligibility requirements ar e met.
Paid Time Off: 20 accrued vacation days, 12 accrued sick days, 13 paid holidays.
Tuition Remission - Dependent Children
Employee tuition waiver for two Whitman courses per semester.
Learn more about benefits eligibility here.

Contact Human Resources regarding requests for disability accommodation in the employment

This listing is sourced directly from whitman's careers page and normalized into a canonical job model.