Wolters Kluwer

Senior Executive Assistant

USA - New York City, NY · Senior · Part-time

Sponsorship not specified$69k-$118kDetected 5 hours ago

Project ManagementExcelM&ALogisticsResearchLeadershipCommunicationProblem SolvingTime ManagementPublic SpeakingMicrosoft Office

About the role

Obtains quality and timely briefing materials as needed, including research and intelligence; demonstrates knowledge of underlying issues and objectives, as applicable.
Ensures that Executives receive all materials prior to meetings to facilitate efficient review and use of Division Executives' time.

Manages calendar and email requests to ensure timely attention and responses with appropriate urgency based on an understanding of priorities.
Professionally responds to requests for meetings, as appropriate, using discretion and judgment, processes requests, takes messages, and delegates to appropriate party in a timely and effective manner to maintain a high level of productivity and confidentiality.
Manages schedule to allow for sufficient time to read, analyze, and respond to short and long-term strategic work.
Manages all travel arrangements and ground logistics for the Division Executives with a focus on balancing travel dates with the need for cost-efficient and seamless travel within appropriate corporate guidelines.
Manages all outside vendor set up, billing, codes for payment, and ensures proper systems processing and adherence to budget.
Maintains paper and electronic files for Division Executives; complies with records retention policies and organizes files such that records can be retrieved efficiently.
Performs other duties as assigned
Excellent attention to detail, working to consistently deliver to a high standard
Responsible for advanced administrative and project management support requiring excellent judgment, time management, and discretion.

Requires extensive knowledge of organization operations, procedures and personnel working within company guidelines and strong working knowledge of Microsoft office suite and enterprise systems.
demonstrates knowledge of underlying issues and objectives, as applicable.
helps to on-board new employees, as required.

High School Degree required
5+ years experience as an Executive Assistant to levels VP and above in a global corporation or other professional services organization working across multiple time zones
Experience with project support "best practices & disciplines"
Demonstrated experience requiring excellent planning, organizational and time management skills
High proficiency in Microsoft Office suite including Outlook, Teams, Word, Excel and PowerPoint
Experience in a large, matrixed environment, a huge plus.

Strong technical and problem-solving skills. Naturally proactive in learning new technologies and staying on top of projects.
Strong multitasker with demonstrated success working in high stress environments for multiple executive leaders
Proactively learns and trains others to use workplace/ office technology tied to core responsibilities and Executives
Completes operational or administrative work without clear guidelines based on prior experience.
Good business discretion and awareness with sensitivity to handling highly confidential information
The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job.

$68,900.00 - $118,050.00 USD
Compensation range listed is based on primary location of the position.
Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location.
Assists in special projects and supports coordination of PowerPoint presentations for strategy/market segments and mergers and acquisitions and other leader presentations including internal communications, Monthly Division and annual Strategy meetings and other corporate meetings and events

This role provides executive administrative support to several senior Executives within the leadership team of the Health Division.
Full details of our benefits are available upon request.
Prepares and processes employee recognition awards, monthly expense reports, and regular time off tracking for Division Executives and reviews and supports related administration tied to direct reports
May provide mutual coverage for divisional Executive Assistants during peak times or vacations.

This listing is sourced directly from Wolters Kluwer's careers page and normalized into a canonical job model.