Vapi
Workplace Experience Manager
San Francisco
Sponsorship not specified$110k-$120kDetected 46 days ago
LogisticsRecruiting
About the role
- Most phone systems trap callers in menus and scripts.
- You'll be the central point of contact for vendors, facilities, and on-site operations - and the connective tissue of our recruiting process.
- Ideal for someone who thrives in ambiguity and thinks well beyond the job description.
Responsibilities
- Own interview scheduling end-to-end across time zones.
- 60 Day: Become the primary contact for all vendors and building management (COIs, access, maintenance).
- Partner with IT on provisioning, access systems, seating, and bulletproof interview rooms/AV.
- Support offer logistics and the handoff into onboarding.
- 90 Day: Lead vendor negotiations (bulk pricing, service optimization) and oversee office improvements and light build-outs.
- Build scalable systems that reduce friction as headcount grows, and anticipate future office and hiring needs.
- Own problems end-to-end and proactively surface what the office needs next.
- Proven experience working directly with vendors, contractors, and building management
- Build something worthy of love
- We need a trusted operator to own the two things that define how
Requirements
- 4+ years across office operations and/or recruiting coordination in a tech or startup environment (we'll weight the mix toward whichever half is heaviest for us today)
Compensation
- $110,000 - $120,000 per year
- Salary: $110,000 - $120,000 per year
Benefits
- Real stake: We offer a competitive salary and excellent equity ownership
- Comprehensive health coverage: medical, dental, and vision plans
- Flexible time off: take what you need
- More: catered meals, transportation, gym, and a $10k annual L&D budget
Company info
- Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500
- the physical workplace and a candidate's first impression of us.
- We are hiring one Workplace Experience Manager in San Francisco and one in New York.
- This is an individual contributor role.
- 70% of the company are previous founders
- Craft matters. We aim to build products and experiences customers genuinely love, not just tolerate.
- We go directly to customers, data, and teammates instead of relying on summaries or assumptions.
This listing is sourced directly from Vapi's careers page and normalized into a canonical job model.