Apexcompanies

Project Administrator

Naples, FL

No sponsorshipDetected 1 day ago
Project ManagementExcelLeadershipCommunicationCollaborationOrganizational SkillsMicrosoft OfficeSharePointAccounts Payable

About the role

  • This role focuses on administrative, contractual, and project coordination tasks that help ensure smooth execution of projects across the Southeast Division.
  • The ideal candidate is organized, detail‑oriented, and comfortable working in a fast‑paced consulting environment.
  • Your Responsibilities as a Project Administrator:

Responsibilities

  • Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.
  • Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
  • Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems.
  • Support invoice preparation, accounts payable coordination, and monthly billing cycles.
  • Monitor aged receivables and support project managers with collections.
  • Provide general administrative support to project teams across the Woburn and Quincy offices.
  • Are you driven to grow, lead, and make a meaningful impact?
  • Here, you'll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Requirements

  • Proficiency with Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams.
  • Cross-training and the ability to work on a variety of projects.

Nice to have

  • Associate or Bachelor's degree in Business Administration, Project Management, Engineering, or related field preferred.
  • 3+ years of experience in an administrative support or project coordination role (AEC industry preferred).

Benefits

  • Company-subsidized medical and dental.
  • Company-paid life, short, and long-term disability.
  • 401k match, tuition assistance, and more.

Company info

  • At Apex, we're building more than a consulting and engineering firm-we're creating a place where your career accelerates, your contributions matter, and your potential is fully realized.

Visa & Work Authorization

  • Sponsorship not available now or in the future.
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This listing is sourced directly from Apexcompanies's careers page and normalized into a canonical job model.