Pacifico Energy Group

Office Coordinator / Recruiting & HR Assistant

Dallas, Texas, United States · Full-time

Sponsorship not specifiedDetected 26 days ago

LogisticsRecruitingHRISLeadershipCommunicationCollaborationProblem SolvingAdaptabilityOrganizational SkillsSharePointAccounts Payable

About the role

Pacifico Energy Group is seeking a tech-savvy, proactive, and highly organized Office Coordinator & Recruiting/HR Assistant to be the welcoming face at our front desk and the engine behind our growing office.
Success calls for a critical thinker with excellent attention to detail, the poise to stay cool under pressure, and the agility to juggle multiple priorities in a fast-paced, dynamic environment.
Other Duties • Tackle additional office, administrative, or People-team tasks as they arise to keep Pacifico running efficiently.

2+ years in office coordination/management, people operations, recruiting support, or a similar administrative role.
Sit at reception as the welcoming face of the office-greet visitors, manage deliveries, answer the main phone line, and triage incoming requests.
Manage all incoming and outgoing mail-open, scan, and distribute mail, prepare shipping labels, and send out packages.
Own conference-room calendars and office-wide communications.
Maintain printers and act as liaison with our external IT vendor for day-to-day tech issues.
Sourcing & Recruiting Support
Provide high-volume sourcing support to the talent management team-identifying and surfacing candidates across platforms (LinkedIn, referrals, job boards, etc.).
Draft and send candidate outreach, including LinkedIn InMails and email reachouts, to build strong talent pipelines.
Partner with the talent management team and hiring managers to ensure a smooth, timely, and positive candidate experience.

Drive open-enrollment logistics-info sessions, election collection, and follow-ups.
Track annual compliance trainings and policy acknowledgments; compile completion metrics.
Help administer benefits, employee records, and People team processes with accuracy and confidentiality. Meetings, Events & Culture
Book and coordinate travel arrangements-flights and hotels-for employees and leadership as needed.
Serve as point of contact for local vendors and service providers; track contracts and service levels.
Excellent attention to detail and a passion for process accuracy.
Welcoming, service-oriented demeanor with outstanding interpersonal skills-comfortable being the first point of contact at the front desk.
Strong organizational and multitasking abilities; stays calm and adaptable under pressure.
Proven critical-thinking and problem-solving skills in fast-moving environments.
Superior written and verbal communication; able to represent Pacifico professionally at all levels.

HR Programs & Benefits Administration
Maintain employee data; support leave tracking and personnel-file compliance.
Audit monthly medical, dental, vision, life, and ancillary benefit invoices; resolve discrepancies.

This listing is sourced directly from Pacifico Energy Group's careers page and normalized into a canonical job model.