Pomona College

Pomona College

Administrative Coordinator for CDO Operations & Data

Claremont, USA · Mid · Full-time

Sponsorship not specified$27k-$33kDetected 18 hours ago
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Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

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About the role

  • ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges.
  • Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities.
  • Pomona is a member of The Claremont Colleges.

Responsibilities

  • This position provides high-level administrative support to the Senior Director, manages the logistics and execution of the office's major events and programs, and oversees key financial and operational processes.
  • Reporting directly to the Associate Dean and Senior Director, Career Development Office, the Administrative Coordinator will provide a broad range of support to the Career Development Office (CDO).
  • Provide administrative support to Senior Director.
  • Design and implement organization systems and processes to improve office functioning and service delivery.
  • Identify appropriate vendors for supplies, resources and services; negotiate rates and manage shipments/services rendered.
  • Manage office subscriptions and resources.

Requirements

  • Travel may be required.
  • Education: Bachelor's degree in business administration or liberal arts is preferred, or equivalent combination of education and experience.
  • This position must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the position or be able to demonstrate how the essential functions will be performed, with or without reasonable accommodation, using other skills and abilities not listed below.
  • a. Able to exercise good judgment with limited guidance.
  • b. Possess a friendly demeanor that creates a welcoming environment for visitors.
  • c. Possess a professional and flexible demeanor that thrives in an intense, deadline-filled environment, where multi-tasking under pressure is essential.
  • d. Provide good customer service to students, employers, staff, and faculty through a positive attitude, listening to needs, and following up as promised.
  • e. Able to collaborate effectively with all constituents (faculty, staff, colleagues, students, employers) with a good sense of humor, team spirit and positive attitude.
  • f. Knowledgeable of how to supervise and work with students in a liberal arts setting.
  • g. Knowledgeable about CDO resources

Nice to have

  • A minimum of 2 years of administrative experience with increasing responsibility is preferred.
  • At least 2 years of experience at an academic institution is preferred.
  • At least 2 years of data collection and analysis experience preferred.

Skills

  • Deploy professional skills in office management, in collaboration with colleagues to best promote the College's strategic interests.
  • patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.
  • Operate the College's vehicles safely for campus-related work and meet all insurance-related requirements.
  • Cover Letter
  • Resume
  • Able to exercise good judgment with limited guidance.
  • Knowledgeable of how to supervise and work with students in a liberal arts setting.
  • Knowledgeable about CDO resources
  • Able to manage events with multiple constituents.
  • To apply, please upload the materials below:
  • REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday - Friday.
  • Overtime, holiday, weekend and evening work hours may be required.

Compensation

  • Serve on First Destination and Annual Impact Report teams, support efforts to collect knowledge through outreach, and assist in the data analysis process.

Equal opportunity

  • Arrange travel and hotel accommodation for staff and visitors.

Visa & Work Authorization

  • All staff positions are ineligible for visa or permanent resident card sponsorship.
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This listing is sourced directly from Pomona College's careers page and normalized into a canonical job model.