State of Maine (Executive Branch)

State of Maine (Executive Branch)

Accounting Operations Supervisor / Bureau of Motor Vehicles

Augusta, Maine · Part-time

No sponsorship$23k-$32kDetected 5 days ago
AccountingProcess ImprovementHRCustomer SupportLeadershipCommunicationCollaborationProblem SolvingMentoringAdaptabilityGAAPAccounts Payable

About the role

  • The Accounting Operations Supervisor role oversees the General Processing team within the Accounting Unit by setting priorities, supervising staff, and providing guidance to ensure efficient operations.

Responsibilities

  • Support the General Processing team in maintaining a consistent, stable level of processing, assisting with daily operations and helping prevent backlogs.
  • Maintain regular communication with the Managing Staff Accountant and Accounting Unit leadership through check-ins, team huddles, and ongoing collaboration.
  • Supervise and support direct reports by monitoring performance, providing coaching, and helping ensure work meets Accounting Unit expectations.
  • Provide customer service and operational support to internal and external stakeholders, serving as a point of contact for General Processing inquiries, and work to empower stakeholders to troubleshoot and resolve challenges independently where possible.
  • Evaluate workflows, identify risks and opportunities for improvement, and collaborate with stakeholders and the team to implement process enhancements.
  • Provide courteous, accurate, and efficient service to internal and external stakeholders, and support the team in meeting service expectations.
  • Support the team in maintaining a consistent and stable level of processing, with limited delays or backlogs, in line with Department, OSC, and legislative deadlines.
  • Build and sustain effective teams by fostering collaboration, accountability, and a respectful, productive workplace culture.
  • It manages daily deposits, accounts receivable (A/R), and accounts payable (A/P) processes while overseeing additional responsibilities based on operational needs.
  • The role monitors workflow, identifies opportunities for process improvements, collaborates with leadership to implement enhancements, and serves as a subject matter expert for resolving operational issues relating to their team.

Requirements

  • Applicants must be authorized to work in the United States.
  • Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire.

Compensation

  • The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary.

Benefits

  • Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.
  • The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
  • The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
  • We prioritize work-life balance and offer excellent benefits to support our team in achieving professional success while maintaining personal well-being.
  • Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually.
  • Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Company info

  • At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community.
  • Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.
  • Are you ready to make a difference?
  • We are looking for dedicated and collaborative individuals who thrive in a fast-paced, customer-focused environment.
  • If you are passionate about delivering outstanding public service, contributing to a high-performing team, and supporting the people of Maine every day, we want you on our team.
  • 207-624-9313
  • We are an Equal Opportunity Employer committed to building an inclusive workplace that respects and values diversity across all backgrounds.
  • If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for.
  • They will work with you for an alternative method of submitting.

Visa & Work Authorization

  • Applicants must be authorized to work in the United States.
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