Wsgr
Temporary Corporate Executive Assistant
Boston · Contract
Sponsorship not specified$42k-$57kDetected 22 days ago
ExpressProject ManagementSalesforceCRMBusiness DevelopmentAccountingExcelLogisticsCustomer SupportResearchCommunicationCollaborationMentoringPublic SpeakingOrganizational SkillsMicrosoft Office
About the role
- Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide.
- We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them.
- The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe.
Responsibilities
- Serve as a primary support contact for clients and external parties
- Conduct preliminary research on prospective clients to identify indicators of success and assess client viability; prepare succinct summary reports to support intake decisions
- Support workflow management and team communication by updating task lists
- Use AI-powered digital automation tool (e.g. Neuron) to generate corporate documents and support entity management tasks
- Compile and organize documents for closing client deals
- Manage a high volume of emails and calendar appointments and scheduling internal and client meetings
- Oversee and manage attorney calendars, ensuring attorneys remain aligned with priorities, on schedule, and fully equipped for upcoming meetings and commitments
- Arrange conference calls and manage logistics for meetings and events, including catering, room reservations, and technology coordination
- Coordinate and manage logistics for client board and practice group meetings, including catering, room reservations, and technology coordination. Support practice group meetings with agenda development
- Support all phases of client board meeting preparation, including providing prior minutes and resolutions for board packets, assisting with meeting materials, reviewing agendas, drafting and revising board minutes, and ensuring approved minutes are executed, filed chronologically in the minute book, and shared with the client under attorney or paralegal direction
Requirements
- 5+ years of experience providing administrative support to attorneys, with a strong track record of managing complex workflows, client matters, and competing priorities in a professional services environment
- Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), PDF editing tools, and proficient with AI tools and platforms used for drafting, scheduling, research, and workflow optimization
- Exceptional organizational skills, attention to detail, and ability to communicate clearly and professionally, both verbally and in writing
- Strong client service orientation with a high degree of professionalism, discretion, and confidentiality in all interactions
- Experience supporting fast-paced, high-volume practices and demonstrated project management capabilities
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
- This role may support multiple attorneys and is expected to build proficiency in legal and administrative systems while fostering strong internal relationships across the firm.
Nice to have
- Bachelor's degree preferred
Compensation
- The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work lo
Equal opportunity
- Employer (EOE).
This listing is sourced directly from Wsgr's careers page and normalized into a canonical job model.