mpathic2
Operations Coordinator
Seattle, Washington · Contract
Sponsorship not specifiedDetected 10 hours ago
Project ManagementAccountingExcelHRISContract ManagementLeadershipCommunicationOrganizational SkillsSharePoint
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16Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
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About the role
- As an Operations Coordinator, you'll play a key role in supporting the day-to-day operations that keep mpathic running.
- You'll be responsible for keeping information organized, processes running smoothly, and projects moving forward across multiple teams.
Responsibilities
- Provide administrative support across Finance, People, Operations, and Leadership teams.
- Coordinate document management, and operational requests.
- Manage personnel, accounting, and contract files.
- Support day-to-day communications with contractors.
- Maintain organized digital files and ensure documentation is current and easily accessible.
- Support recurring operational tasks and special projects as business needs evolve.
- Manage and organize documentation, including migrating files from SharePoint to Google Drive while maintaining an intuitive, scalable folder structure.
- Administer contract management processes, including preparing agreements, routing documents for signature, tracking execution status, maintaining contract records, and monitoring renewals and expirations.
- Manage recruiting coordination, including but not limited to scheduling interviews and coordinating candidate communications.
- Support job postings and recruiting workflow administration.
Requirements
- 2+ years of experience in operations, recruiting coordination, people operations, HR administration, project coordination, office administration, or a similar operational role.
- High proficiency in Google Sheets and Excel, including managing large datasets and complex trackers.
- Comfort managing multiple priorities and a high volume of communications.
- Ability to prioritize competing deadlines in a fast-paced startup environment.
- Experience maintaining confidential personnel records or HR documentation.
- Proficiency with Google Workspace and project management tools.
- Ability to quickly learn new software and operational systems.
Nice to have
- Experience supporting contractor or contingent workforce programs.
- Experience with recruiting coordination or talent operations.
- Familiarity with HRIS, applicant tracking, project management, contract management, or ticketing systems.
- Advanced spreadsheet skills, including formulas, lookups, pivot tables, data validation, and basic automation.
- Experience with AI companies or technology startups.
- Experience documenting and improving operational workflows.
- Experience managing digital files, contracts, personnel documentation, or administrative records.
- What Success Looks Like
Skills
- About mpathic.ai
Company info
- We are a series A start-up backed by Tier 1 investors including Foundry.vc and Next Frontier Capital.
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