Epistemix

Epistemix

Manager, Strategic Operations

US

No sponsorshipDetected 137 days ago
Project ManagementAccountingLogisticsVendor ManagementLeadershipCommunication

About the role

  • Reporting directly to the COO, the Manager, Strategic Operations serves as a force multiplier for the leadership team, ensuring priorities translate into disciplined execution.
  • This role is responsible for maintaining work management platforms, operational playbooks, financial and IT systems.
  • You will also work closely with the COO on internal communications, board and investor materials and core organizational workflows.

Responsibilities

  • Organizational Systems: Support the COO in designing and maintaining internal systems that enable the organization to operate effectively.
  • Institutional Knowledge: Maintain key internal resources so critical information, decisions, and processes remain visible, searchable, and easy for teams to navigate as the company grows.
  • Execution & Change Management: Partner with the COO to lead internal initiatives, introducing improved ways of working, and supporting teams as new systems or operational practices are implemented.
  • IT Vendor Management: Manage vendor relationships, prioritize requests, and ensure timely resolution of technology issues while maintaining high standards for responsiveness, reliability, and service quality.
  • Technology Stewardship: Help ensure the organization maintains reliable and well-managed technology systems by coordinating data protection practices, backups, and continuity safeguards.
  • Financial Alignment: Serve as a key operational partner to the COO in maintaining financial visibility across the organization.
  • Maintain clear records, coordinate approvals where appropriate, and help ensure spending remains transparent, organized, and aligned with company expectations.
  • Board Meeting Coordination: Support the COO in coordinating the operational rhythm of the enterprise, leadership team and board engagement cycles.
  • Leadership Time Prioritization: Help maintain focus by supporting the coordination of leadership priorities and schedules. Ensure leadership time is directed toward the most important work, while maintaining clarity around competing demands and commitments.
  • Special Projects: Support high-priority initiatives led by the COO and leadership team by stepping in to advance urgent or complex workstreams, gathering information across teams, and ensuring important initiatives continue to move forward.

Requirements

  • Bachelors Degree or equivalent experience
  • Experience in software implementations and organizational change management.
  • Comfort managing hardware logistics, software licenses, and basic troubleshooting.
  • Demonstrated ability to lead complex projects and drive team adoption.
  • Deep experience in building complex databases, interconnected wikis, and project management hubs in Notion or similar software.
  • Comfortable with accounting, budget tracking, and platforms like Ramp.
  • WHY JOIN EPISTEMIX?
  • By joining Epistemix, you will become part of a collaborative and rapidly growing team that values curiosity and creativity. We are fully remote, with team members in the United States and Europe. Benefits include:
  • Equity & Incentives - Participation in our stock option program.
  • Flexible Time Off - Autonomy to manage your schedule and work-life balance.
  • Health, Welfare and 401(k) Programs - Eligibility for benefits (for U.S. employees).
  • Meaningful Impact - Apply your creative talents to revolutionize data-driven decision-making and make a real-world difference.

Nice to have

  • 5+ years of experience in Strategic Operations, Business Ops, or a high-level operational support role in a high-growth startup preferred.
  • 2+ years of experience within a Series A or Series B stage company preferred.

Skills

  • Technology Operations

Benefits

  • Together, these capabilities let decision-makers stress-test strategies in a controlled environment before deploying them in the real world across healthcare, consumer industries, insurance, and government.

Company info

  • Help ensure the organization maintains reliable and well-managed technology systems by coordinating data protection practices, backups, and continuity safeguards.
  • This role will help ensure the company's information assets remain secure, organized, and protected.
  • Financial Operations
  • Assist the COO in supporting the organization's commitment to disciplined financial management by monitoring spending across teams and ensuring financial practices remain consistent with company priorities.
  • Coordinate the planning and execution of key company moments including leadership offsites, company gatherings, and industry events.
  • Ensure events are thoughtfully organized and aligned with the company's broader strategic and cultural objectives.

Visa & Work Authorization

  • Candidates must possess the legal right to work in their intended work location, as we are currently unable to sponsor or transfer employment visas for any country, including the United States
Apply directly at Epistemix →Create a free account for alerts like thisView Epistemix immigration profile

This listing is sourced directly from Epistemix's careers page and normalized into a canonical job model.