ServiceNow

ServiceNow

Executive Assistant

Santa Clara, California, United States · Senior · Contract

Sponsorship not specified$104k-$172kDetected 1 day ago
Project ManagementStrategic CommunicationsLogisticsVendor ManagementCommunicationCollaborationProblem SolvingPublic SpeakingAdaptabilityMicrosoft Office

Stay score

odds of building a lasting career here

59Sponsors, lottery-bound
Cap-exempt (no lottery)0
Sponsors this role100
Entry-level history0
PERM / green-card track0
Lottery odds (Level III)83
Fits your clock70

Sponsors, but it's cap-subject — you still face the weighted lottery (~45% per draw at Level III). Good if you win; have a cap-exempt backup on your list.

Lottery odds assume a STEM candidate.

Personalize to your clock →

Employer immigration record

from this employer's Department of Labor filings

Green-card filing pattern in this occupation

Context, not a finding about this posting: of this employer's 229 green-card filings in this occupation, 100% were for a worker who already held the job.

Green-card follow-through: 90%

Of 127 labor certifications old enough to have been used, 13 expired without the employer filing the next step. Median time from filing to decision: 473 days.100% of their filings were for a worker who already held the job.Only certifications past the 180-day window are counted — recent ones cannot have expired yet.

Files H-1B transfers

108 transfer filings in the last year, covering 258 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

Community outcomes

No reports yet — be the first to help the next applicant.

About the role

  • The Executive Assistant reports to the Senior Executive Assistant and works under their strategic direction on all complex or executive-facing decisions.
  • EA retains ownership of calendar management, strategic cross-functional coordination, executive communications strategy, and complex vendor relationships.
  • The Executive Assistant amplifies the Sr.

Responsibilities

  • Ensure materials and run-of-show documents are available to President and CFO
  • Communications Support & Coordination:
  • Calendar & Scheduling Support:
  • Maintain calendar accuracy and update logistics for confirmed meetings

Requirements

  • 5+ years as an Executive assistant
  • Ability to work independently and follow Sr.
  • Ability to remain calm and problem-solve in high-pressure environments
  • Proficiency with Outlook, Teams, Office 365, and calendar management software
  • Demonstrated ability to follow processes and escalate appropriately
  • You are required to be in the office on Tuesdays and Thursdays.

Nice to have

  • Experience supporting C-suite or senior executive team
  • Event planning and coordination experience
  • Experience with vendor management and contract coordination
  • Knowledge of financial operations or compliance requirements
  • What Success Looks Like:
  • EA can delegate event execution without micromanaging logistics
  • Routine communications are handled professionally without Sr.
  • Executive-facing communications always go through Sr.

Skills

  • Manage routine email processing, routing, and responses
  • Coordinate scheduling emails, meeting confirmations, and calendar updates
  • Maintain communication logs and prepare executive communication summaries
  • Monitor the calendar for conflicts and flag to Sr. EA immediately
  • Prepare weekly calendar reviews and highlight key activities for Sr. EA
  • Coordinate with external participants on scheduling logistics
  • Maintain OCFO filing systems, databases, and operational documentation
  • Handle office management and supply ordering
  • Process expenses, reimbursements, and financial documentation
  • Manage shared calendars, scheduling tools, and software administration
  • Execute multi-executive scheduling logistics under Sr. EA strategy
  • Set up meetings and coordinate follow-up on Sr. EA direction

Compensation

  • $104k-$172k

Benefits

  • EA strategic direction, including departmental meetings, executive office events, and organization-wide initiatives (e.g., holiday parties, town halls, all-hands meetings)

Equal opportunity

  • ServiceNow is an equal opportunity employer.
  • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity, veteran status, or any other category protected by law.
  • In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.
  • Accommodations

Visa & Work Authorization

  • Export Control Regulations
Apply directly at ServiceNow →Create a free account for alerts like thisView ServiceNow immigration profile

This listing is sourced directly from ServiceNow's careers page and normalized into a canonical job model.