City of Gainesville

City of Gainesville

Events Coordinator

Gainesville, Fl · Contract

Sponsorship not specifiedDetected 9 days ago
TypeScriptPhotoshopNegotiationExcelLogisticsHRHRISPublic SpeakingMicrosoft Office

About the role

  • If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.
  • include event planning, artist and vendor coordination, logistics, volunteer management, contract administration, budget oversight, marketing coordination, and on-site event operations.
  • Job Description: SUMMARY Para-professional and administrative work directing, planning, and implementing a variety of high quality, exciting and innovative City special events and programs.

Responsibilities

  • The position works collaboratively with City departments, community partners, sponsors, volunteers, artists, performers, and the public to deliver high-quality events that enhance Gainesville's cultural vitality and visitor experience.
  • The Events Coordinator plans, coordinates, and implements a variety of cultural arts and community events for the City of Gainesville Parks, Recreation and Cultural Affairs Department.
  • Develops financial support and marketing programs for specials event and cultural programs.
  • Designs publicity campaigns.
  • Coordinates, directs, plans, and implements events programming.
  • Develops advertising and marketing materials, including print/digital ads, posters, flyers, programs, etc.
  • Develops or acquires event materials, including brochures, newsletters, handouts, posters and programs.
  • Manages the contacting and contracting of all event participants and artists including negotiation of all requirements and technical specifications, administration and monitoring of contractual agreements between vendor agencies and operational components.

Requirements

  • While performing the duties of this job, the employee is often required to sit for prolonged periods of time.
  • Required to attend meetings and community events outside regular business hours, including evenings, weekends and holidays.
  • To perform this job successfully, an individual must be able to perform each essential job function satisfactorily.
  • Prefer event or festival coordination experience in the Arts, Music, and Theatre.
  • A valid United States Driver License is required on appointment.
  • Valid Florida Driver's License required within thirty (30) days of start date.
  • American Red Cross certification (or equivalent) in Cardiopulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid is required upon hire.
  • The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job.
  • Performance of lower level duties may be required.
  • Prepares, maintains, coordinates, and accounts for grants and agreements in compliance with local, State, and Federal policies and procedures required for the receipt of grant funding.
  • To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
  • Bachelor's degree from an accredited college or university with major course work in Public Administration, Public Relations or related field and two (2) years events experience of progressively responsible marketing, fund raising experience to include one (1) year of managing volunteers
  • or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities.
  • Computer software (Adobe Photoshop in Design, Microsoft Word, PowerPoint, Access and Excel) experience highly desired.
  • Licenses
  • A valid United States Driver License is required on appointment. Valid Florida Driver's License required within thirty (30) days of start date.
  • Certifications

Skills

  • Thorough knowledge of special events and local resources.
  • Knowledge of principles, objectives, and goals of municipal community special events.
  • Knowledge of principles and practices of public relations and fund raising.
  • Knowledge of governmental budget procedures.
  • Ability to recruit, coordinate, train, and supervise volunteer staff.
  • Ability to plan, direct and supervise work of others.
  • Ability to prepare and maintain records and reports.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of computers and relevant software.
  • Ability to raise funds and obtain donations.

Compensation

  • Salary Range Minimum:

Benefits

  • Please note; benefits are not available for temporary employees.

Equal opportunity

  • The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.
  • Veterans' Preference
  • Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference.
  • If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.

Visa & Work Authorization

  • Represents City before citizen's groups
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This listing is sourced directly from City of Gainesville's careers page and normalized into a canonical job model.