School of Visual Arts

Department Assistant

New York, NY · Part-time

Sponsorship not specified$20k-$25kDetected 2 days ago

Computer VisionResearchCommunicationCritical ThinkingAdaptabilityOrganizational SkillsMicrosoft Office

About the role

include general office management, student appointment scheduling and management, and assisting with department events and initiatives.
DUTIES AND RESPONSIBILITIES Serve as the primary receptionist, welcoming and directing students, faculty, and guests.
Schedule in-person and virtual student appointments for the Department Chair, Director of Operations, and Curriculum Coordinator.

This position requires a welcoming professional demeanor, stellar organizational skills, and the ability to manage competing priorities in a collaborative, creative environment.
The BFA Advertising and BFA Design departments work in tandem to create an active, evolving, and team-based office that supports our students academically and professionally.
Members of the small (but mighty) office work closely with one another on long-form projects and recurring yearly deadlines as we support our students in competitions, portfolios, and an array of on-campus events aimed at giving them the best experience SVA has to offer, and fostering world-class young designers.
Maintain general office upkeep, including keeping communal supply areas in order and sharing basic kitchen cleanup.
Order and manage inventory for office and student supplies.
Assist the Department Chair with executive support, including drafting recommendations and visa letters; conduct preliminary research on plagiarism accusations as needed.
Maintain registration databases for Senior Industry Day, workshops, and other departmental initiatives.
Provide hands-on support for key SVA events, including Accepted Students Day, Open House, Orientation, and Industry Day.
Perform other job-related duties or special projects as assigned.
Highly organized with the ability to manage multiple priorities in a fast-paced environment.

High School Diploma or equivalent Proficiency in Google Workspace and Microsoft Office 1-2 years of professional experience in an administrative, receptionist, or academic support role.
Experience with research and drafting memos and letters in a professional setting.
KNOWLEDGE, SKILLS, AND ABILITIES Proven ability to handle sensitive information with absolute confidentiality and discretion.
Ability to work both independently and collaboratively across various staff levels with tact, adaptability, and a sense of humor.
Employee will be required to maintain the same standard work schedule and hours as would be performed in the office.
Ability to utilize standard office equipment
ability to lift or move office supplies/materials, and student artwork/portfolios weighing up to 20-25 lbs.
For more information about the College's 30 undergraduate and graduate degree programs.
MINIMUM QUALIFICATIONS High School Diploma or equivalent Proficiency in Google Workspace and Microsoft Office 1-2 years of professional experience in an administrative, receptionist, or academic support role.

Excellent written and verbal communication skills PREFERRED QUALIFICATIONS BA/BFA preferred Basic familiarity with Canvas LMS (or a strong willingness to learn).

$31.58 per hour POSITION SUMMARY Under the direction of the Department Chair and the Director of Operations, the Department Assistant serves as the primary point of contact and manages the administrative functions of the BFA Advertising and BFA Design departments.

Willingness to work occasional flexible hours or overtime to support major department events.
Schedule Flexibility: Requires a flexible schedule and a willingness to work occasional hours outside the normal schedule for department events.

Assist the Department Chair with executive support, including drafting recommendations and visa letters; conduct preliminary research on plagiarism accusations as needed

This listing is sourced directly from School of Visual Arts's careers page and normalized into a canonical job model.