Viseai
Administrative & Office Assistant
New York City, NY
Sponsorship not specified$70k-$90kDetected 5 days ago
LogisticsRecruitingOnboardingCommunicationTime ManagementOrganizational Skills
About the role
- The ideal candidate will have experience in a tech start-up environment and will be instrumental in keeping our office running smoothly while supporting recruiting coordination and executive scheduling.
- This is a dynamic, jack-of-all-trades role perfect for someone who loves variety, takes initiative, and thrives in a fast-paced environment.
- This role is onsite in NYC, in our SoHo office.
Responsibilities
- Own day-to-day office operations, including ordering and restocking supplies, snacks, and beverages.
- Work to enhance the new hire onboarding experience (sending out swag, prepping desks, building onboarding plans)
- Maintain organized interview and meeting schedules and ensure all logistics are confirmed in advance.
- Support the People Team with ATS (Greenhouse) administration and data hygiene.
- Access to investment management and free financial advice from one of our partner RIA firms
- By harnessing the power of AI, Vise enables financial advisors to create tailored investment strategies that cater to each client's unique financial needs and goals.
- With Vise, advisors can focus on nurturing these relationships instead of spending time building and managing portfolios.
Nice to have
- 3+ years of experience in an office administration or Executive Assistant role at in a tech start-up environment
- 1+ years of experience in areas of office operations such as vendor management. liaising with property managers, ordering supplies, etc.
- Experience with G-Suite, Google Calendar, Claude, Slack and various AI tools
- Strong organizational and time management skills with exceptional attention to detail.
- Excellent written and verbal communication skills
- professional and personable with all levels of staff and candidates.
- Proactive problem-solver who anticipates needs and acts before being asked.
- Comfortable managing multiple priorities simultaneously in a fast-moving environment.
Compensation
- Competitive salary and equity
- Through the internal and market data Vise has collected, we expect the salary range for this position to be $70,000 - $90,000 per year, plus a competitive equity package.
Benefits
- Competitive salary and equity
- Unlimited PTO and great benefits, including $1 medical insurance
- In addition, Vise offers a wide range of comprehensive and inclusive employee benefits.
Company info
- Vise is an artificial intelligence (AI) powered asset management platform designed specifically for financial advisors to build, manage and explain personalized portfolios.
- Our platform empowers advisors to create institutional-grade, personalized portfolios, automate their management, and explain valuable insights that enhance their expertise and service to clients.
- Our exceptional New York team comprises world-class Ph.D. quants, investment researchers, and engineers with experience at industry-leading firms like Citadel, Blackrock, Stripe, and Stanford.
This listing is sourced directly from Viseai's careers page and normalized into a canonical job model.