Tbkbank
Executive Assistant (Coordinator - Office of the CEO)
Dallas, TX · Exec
Sponsorship not specifiedDetected 2 days ago
Product StrategyProject ManagementExcelLogisticsCustomer SupportLeadershipCommunicationCollaborationProblem SolvingTime ManagementAdaptabilityOrganizational SkillsMicrosoft Office
About the role
- This role reports directly to the Chief of Staff and works closely with the Executive Assistant to the CEO.
- Expense Management: Prepare and submit expense reports accurately and timely
- Works closely with leadership to align on priorities and execution
Responsibilities
- Manage calendars, scheduling, and meeting logistics; adapt to evolving calendar ownership and shifting priorities
- Execute high-volume administrative tasks and support Office of the CEO workflows
- Partner with senior leaders and executive assistants across the organization to coordinate meetings, track down information or materials, and ensure timely communication and follow-through
- Book and manage travel, maintain itineraries, and adjust logistics as needed
- Coordinate leadership meetings, working sessions, and events, including multi-day meetings and company-sponsored events supporting leadership and team member engagement, along with meeting setup and breakdown, distribution of materials or access, communications, and related logistical support
- Serves as the primary administrative support across assigned executives, operating within a coordinated team structure with clear alignment on priorities and direction
- Provide consistent, proactive updates and maintain alignment across stakeholders
- Operate effectively within established processes and preferences, applying sound judgment to maintain consistency while identifying opportunities for improvement
- The Executive Assistant functions as a Coordinator within the Office of the CEO, providing high-quality administrative and operational support across a team-based executive support model.
- Calendar and responsibilities may evolve over time based on business needs, including support across Corporate Development & Strategy and broader leadership priorities.
Requirements
- The ideal candidate is a proactive communicator who keeps stakeholders aligned, works effectively within established ways of working, and brings a collaborative, team-oriented and positive approach.
- Ability to work in a confined area
- Ability to sit at a computer terminal for an extended period of time.
- While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer keyboard and telephone
- Light to moderate lifting is required
- Regular, predictable attendance is required
Nice to have
- Associate's or Bachelor's degree preferred
- equivalent experience will be considered
- 3+ years of administrative or executive support experience required
- Experience supporting multiple stakeholders
- Strong organizational, communication, and multitasking skills
- Proficiency in Microsoft Office (Outlook, Excel, Word)
Skills
- Confidentiality, Integrity, and Discretion
- Teamwork and Collaborative Skills
- Strong Communication (verbal and written)
- Attention to Detail and Organizational Skills
- Strong Work Ethic and Time Management
- Humility and Self-Awareness
- Problem Solving and Sound Judgment
- Adaptability, Resourcefulness, and Willingness to Learn
- Project Management and Multitasking Skills
- Tenacity and Resilience
- Technical Proficiency
- Ability to Handle Stress
Benefits
- Medical, Dental, Vision, Paid Time Off, 401k and much more.
- At Triumph, our vision is a world where freight transactions are accurate and seamless on the most modern and secure freight transaction network.
- We thrive on providing exceptional customer service and we look for team members with an entrepreneurial spirit and a passion to build successful partnerships with our clients.
- Specific vision abilities are required by this job due to computer work
Company info
- That's why we're looking for passionate, innovative, solutions-oriented people to join our team.
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This listing is sourced directly from Tbkbank's careers page and normalized into a canonical job model.