Slu

Slu

Administrative Assistant I

SLU Saint Louis, MO · Full-time

Sponsorship not specifiedDetected 5 days ago
ExcelLogisticsProcurementHRHRISCustomer SupportResearchCommunicationOrganizational SkillsMicrosoft Office

About the role

  • Ideal candidates would be comfortable and excel in a fast-paced, high traffic office suite with high levels of student contact and engagement.
  • Under direction from the Director, the Administrative Assistant serves as the front-line staff in the Student Involvement Center.
  • The Admin sets the tone of the office suite by creating a welcoming, professional and efficient reception area, which serves up to 10 para/professional staff.

Responsibilities

  • Maintains department spreadsheets and assists with preparing financial and administrative reports
  • Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems
  • Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff
  • Handles or assists with confidential issues or sensitive records; provides technical support
  • Performs other duties as assigned
  • The Student Involvement Center at Saint Louis University is excited to search for an Administrative Assistant to support staff.
  • The Admin delegates tasks to the student Involvement Ambassadors, who support the daily operations of the Student Involvement Center.
  • They will provide significant support to the programs and efforts of other SIC staff and the Assistant Vice President (AVP) for Student Engagement.
  • Administrative Support/ Cross-functional Family

Requirements

  • A proven ability to deal with crisis and conflict, effectively work with staff members at various levels of development and knowledge, including student workers.
  • The ability to answer moderately complex questions
  • The ability to share information in a clear and concise manner and tailor the communication to the audience
  • High School diploma or the equivalent
  • One year of administrative experience

Nice to have

  • Associate's degree
  • Scheduled Weekly Hours:
  • Saint Louis University is an equal opportunity/affirmative action employer.
  • If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.

Skills

  • Proficient computer skills and a willingness to learn new or unfamiliar software systems such as Workday, Concur, TravelPlex, 25Live, etc.
  • Familiarity and comfort with Microsoft Office products.
  • Eagerness to be in student-facing spaces and roles.
  • Relentless understanding of confidentiality as it relates to sensitive information and student records.
  • A strong commitment to diversity, equity, and inclusion.
  • An ability to prepare general reports, agendas, and publication materials.
  • An ability to multitask in a fast-paced environment.
  • Knowledge of administrative procedures and research techniques
  • Must possess analytical and organizational skills, good judgment, and initiative
  • Ability to develop and maintain effective working relationships
  • Ability to operate a computer and use appropriate software applications and peripheral office equipment
  • The ability to easily communicate departmental procedures and policies

Benefits

  • SLU offers full-time employees tuition remission benefits for themselves and their dependents!
  • Saint Louis University offers an excellent benefits package designed to support your well-being, growth, and sense of purpose.
  • Employees enjoy generous health, dental, and vision coverage options, and a retirement plan with a match.
  • SLU is also deeply committed to work-life balance, offering generous paid time off, holidays, and wellness resources, all within a values-driven, Jesuit environment that prioritizes care for the whole person.
  • SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

Company info

  • Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities.

Equal opportunity

  • equal opportunity/affirmative action employer.
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This listing is sourced directly from Slu's careers page and normalized into a canonical job model.