University of Central Florida
Administrative Assistant II
Orlando, FL (Main Campus) · Mid · Full-time
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About the role
- This is a full-time, twelve-month position shared across both programs.
- From managing program data and financial records to coordinating communications and supporting day-to-day office operations, your work will directly contribute to UCF's mission of increasing college retention and graduation rates for students who need it most.
- This position is ideal for a detail-oriented professional who thrives in a dynamic, mission-driven environment and is confident working with data systems, financial processes, and a diverse population of students, staff, and stakeholders.
Responsibilities
- Administrative & Office Operations: Provides administrative support to staff and performs clerical duties across both Project BEST and PRIME STEM programs.
- Prepares, compiles, and distributes documents, reports, and correspondence using business software applications.
- Schedules and coordinates meetings, maintains calendars, and supports general office organization and information management.
- Manages student files (paper and electronic), archives and maintains all historical data, and tracks and documents student participation in project services.
- Manages employment paperwork and related HR documentation in support of program operations.
- Data Management: Updates and maintains the Blumen data management system for tracking program and student data. Ensures data accuracy and integrity in support of program reporting and compliance requirements.
- Schedules equipment and office repairs as needed; contacts building maintenance and IT regarding office issues.
- The Administrative Assistant II serves as a key operational partner for two federally funded TRiO programs - Project BEST (Building Exemplary Scholars for Tomorrow) and PRIME STEM (Purpose + Reach = Individuals Measured for Excellence) - within UCF's Student Support Services department.
Requirements
- High School Diploma or Equivalent and 2+ years of relevant experience
Nice to have
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, with the ability to prepare documents, reports, and presentations.
- Familiarity with Blumen or similar student data management systems used in TRIO or related programs.
- Knowledge of Workday or similar enterprise financial or HR information systems.
- Ability to communicate and coordinate with individuals from varied backgrounds and experiences.
- Additional Application Materials Required:
- Please include an updated resume.
- Special Instructions to the Applicants:
- The anticipated hourly rate for this position is $17.64 - $22.12.
Compensation
- contacts building maintenance and IT regarding office issues. Maintains and verifies the department's annual equipment inventory and property
- Maintains and verifies the department's annual equipment inventory and property; serves as property custodian.
Visa & Work Authorization
- All applicants must be authorized to work for any U.S. employer.
This listing is sourced directly from University of Central Florida's careers page and normalized into a canonical job model.