Advertising Specialty Institute
Executive & Personal Assistant
Trevose, PA · Full-time
Sponsorship not specified$95k-$110kDetected 13 days ago
Brand StrategyAccountingExcelLogisticsCustomer SupportResearchCommunicationAdaptabilityOrganizational SkillsMicrosoft Office
About the role
- This is a high-trust, high-discretion, highly varied role for someone who thrives on supporting an engaged family business owner with diverse priorities, relationships, and commitments.
- This is not a traditional corporate Executive Assistant role.
Responsibilities
- Executive, Administrative & Relationship Support
- Manage calendars, scheduling, meetings, deadlines, and follow-up
- Coordinate communications, documents, action items, and meeting materials
- Support client interactions, employee recognition efforts, and relationship-focused initiatives
- Maintain organized digital and physical files while handling confidential business, personal, and family information with sound judgment and discretion
- Personal, Family & Lifestyle Support
- Support travel, events, gifts, errands, household coordination, and practical personal needs
- Manage airline, hotel, rental car, credit card, and loyalty rewards programs, including redeeming points and rewards effectively when appropriate
- Support events, dinners, meetings, family gatherings, employee appreciation activities, and other functions
- Manage invitations, guest tracking, ticket lists, inventories, supplies, gifts, vendors, venues, service providers, and other logistics
Requirements
- Advanced proficiency with Microsoft Office, Outlook, Excel, Teams, digital organization systems, and AI-enabled tools to manage information, improve efficiency, and support strong execution
- Experience with travel planning, event logistics, expense tracking, document management, vendors, and personal administration is strongly preferred
Skills
- ASI is the largest global provider of technology B2B services for the $27.7 billion promotional products industry (branding and marketing).
- ASI currently has a hybrid work model.
- This position requires in-person attendance 3 to 4 days a week.
- This is not a glamorous or narrowly defined position.
- The salary range for this position is $95,000-$110,000.
Compensation
- The salary range for this position is $95,000-$110,000.
Benefits
- Medical, Dental, and Vision coverage, available on day one of employment.
- Paid maternity and paternity/bonding leave (12 weeks paid for birthing/primary parent and 4 weeks paid for secondary parent) and a parent support group.
- Free Health and Wellness programs.
- Paid holidays, floating days, and paid time off (PTO).
- Office amenities with onsite café, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space.
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