Baker University

Baker University

Business Coordinator - Performance Excellence - FT - Day

Topeka, KS · Director · Full-time

Sponsorship not specifiedDetected 54 days ago
StatisticsAccountingForecastingBudgetingSupply ChainLogisticsProcess ImprovementProcurementHRISEpicEHR/EMRPublic HealthPatient CareLeadershipCommunicationCollaborationSharePointVariance Analysis

About the role

  • The role ensures these functions are carried out with accuracy, accountability, and operational excellence.
  • Assist with the Trauma Services budget cycle in Adaptive Planning by validating departmental statistics, revenue assumptions, fixed/variable designation, and staffing/FTE/salary accuracy.
  • Track call activity throughout the month and complete a month‑end reconciliation of call totals, submitting final tallies to Finance.

Responsibilities

  • and manage Trauma Activation Charges-close out non‑Level 1/2 cases in the Registry Daily Log (SharePoint), run EPIC Posted Charges Summary by date range, reconcile activations, and investigate missing charges (coordinate with Queulogix contact as needed).
  • Payroll & Timekeeping: Lead departmental payroll processes: finalize and submit payroll per deadline, email pay period statistics to designated leadership, route late adjustments/questions to payroll, and track attendance points (absences, tardies, etc.).
  • Office Operations & Leadership Support: Direct the day-to-day business operations of Trauma Services to support the TPD/TMD and program leadership: manage complex calendar/meeting workflows, coordinate site visit and verification planning, prepare agendas and materials, capture, and distribute minutes (e.g., TPIC), track follow ups, and ensure documents/policies are current in Doc Central.
  • Manages departmental supplies and equipment, coordinating with Supply Chain regarding shortages, new item requests, vendor quotes, and capital equipment needs.
  • Collaborate with Finance on updates, forecasting, and training to ensure budget integrity and alignment with organizational expectations.
  • Provides office management and leadership support, including calendar coordination, preparation of meeting materials, management of expense and travel documentation, and facilitation of administrative workflows that ensure efficient departmental operations.
  • Develops and maintains service line and cost‑center reports, analyzes non‑clinical variances, and partners with leadership to identify and implement process improvement opportunities.
  • Participates in departmental and organizational committees and maintains awareness of trauma center requirements, assisting Trauma Program leadership in meeting applicable standards and supporting cross‑department collaboration.
  • manage complex calendar/meeting workflows, coordinate site visit and verification planning, prepare agendas and materials, capture, and distribute minutes (e.g., TPIC), track follow ups, and ensure documents/policies are current in Doc Central.
  • review charge master annually; complete/oversee Work Queue lists; verify daily charges for accuracy; and manage Trauma Activation Charges-close out non‑Level 1/2 cases in the Registry Daily Log (SharePoint), run EPIC Posted Charges Summary by date range, reconcile activations, and investigate missing charges (coordinate with Queulogix contact as needed).

Requirements

  • Responsible for creating, updating, and publishing provider call schedules across all required platforms, including the Word master file, On‑Call Scheduler, and QGenda.
  • Conducts month end reconciliation of call activity, submitting verified totals to Finance and routing PRN call data to HR with all required shift details.
  • Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
  • Call Schedule Administration: Responsible for creating, updating, and publishing provider call schedules across all required platforms, including the Word master file, On‑Call Scheduler, and QGenda.
  • Examples include coordinating grant invoices, expenditure records, and required reports with stakeholders such as regional trauma councils (e.g., NERTC), state agencies, and organizational foundations.
  • Supports regulatory and accreditation requirements by assembling and submitting required documentation and fees to appropriate state, regional, or national authorities.

Skills

  • Ability to effectively present information to top management and public groups
  • Word processing, spreadsheets, General ledger, internet software, e-mail, database software, Advanced knowledge of work and Excel.

Compensation

  • Run monthly expense reports (e.g., CR‑SVH‑FIN‑RS Director) to analyze variances, investigate anomalies-such as salary discrepancies or trauma activation charge issues-and maintain accurate financial tracking documentation.
  • Assist with the Trauma Services budget cycle in Adaptive Planning by validating departmental statistics, revenue assumptions, fixed/variable designation, and staffing/FTE/salary accuracy.
  • Supports monthly and annual financial activities, including variance analysis, productivity review, budget preparation, and coordination with appropriate departments to resolve discrepancies or required revisions.
  • Supports charge accuracy and revenue integrity through annual review of charge processes and charge master components, Work Queue oversight, daily charge reconciliation, and completion of reports to trend charging and billing accuracy.
  • Consults with leadership on fiscal and operational controls, assisting in the development or revision of procedures related to personnel practices, financial operations, and other business functions; supports ongoing policy development and annual policy review.
  • 3 years Administrative or operational support that includes budget development and financial oversight, such as monitoring expenses, supporting annual budget preparation, or collaborating with Finance. Required

Benefits

  • Bachelor's Degree Business Administration, healthcare management, public health, or related field. Required
  • Utilizes multiple operational software systems, including electronic medical records, requisitioning platforms, payroll/timekeeping tools, scheduling systems, and productivity dashboards.
  • Oversees logistical and administrative support for educational programs and departmental events through planning, vendor coordination, preparation of materials, and post‑event reporting.
  • Complies with all policies, standards, mandatory training, and requirements of Stormont Vail Health, and performs other duties as assigned.

Equal opportunity

  • Rarely less than 1 hour
  • Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information.
  • This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.
  • Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

Visa & Work Authorization

  • ifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information
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This listing is sourced directly from Baker University's careers page and normalized into a canonical job model.