Gtlaw
Labor & Employment Practice Group Administrative Assistant
San Diego · Full-time
Sponsorship not specified$38k-$49kDetected 1 day ago
ExcelAuditingCommunicationProblem SolvingAdaptabilityMicrosoft Office
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odds of building a lasting career here
15Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds (Level I)39
Fits your clock70
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About the role
- The Practice Group Administrative Assistant provides administrative and records support to attorneys and/or paralegals within the Labor & Employment department.
- This entry‑level role assists with document scanning, indexing, filing, and basic records maintenance, as well as supporting new matter setup, travel coordination, and expense processing.
- The position also helps maintain compliance with records procedures, legal holds, and ethical walls while providing general administrative support as needed for the group's associates and/or paralegals.
Responsibilities
- Provides practice group and administrative support for the labor & employment department in San Diego.
- Scans and index documents into the document management system
- perform general file maintenance including retrieving and distributing documents from various sources.
- Supports new matter opening for a high volume litigation desk.
- Coordinates department-specific documents for office meetings.
- Assists with overflow secretarial work and perform additional duties and responsibilities as assigned.
Requirements
- Proficiency with Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
- Ability to quickly learn new software applications.
- Education & Prior Experience
- Skills & Competencies
- Superior attention to detail and outstanding organizational skills.
- Excellent interpersonal and communication skills, both oral and written.
- Strong problem-solving abilities and good judgment.
- Ability to manage time effectively under pressure and meet strict deadlines.
- Motivated self-starter who can work independently and collaboratively.
- Maintain confidentiality of sensitive information.
- Establish and maintain effective working relationships within the firm.
- Technology
Nice to have
- Coordinates travel arrangements and process expense reimbursements and vendor invoices.
- Assists with opening new client matters.
- Conducts label review, validation, and provision.
- Indexes materials into the RMS database.
- Processes collections for transfers for departing attorneys and clients.
- Coordinates pickups and deliveries with offsite storage vendors.
- Handles labeling and auditing of files under Ethical Wall or Legal Hold.
- Responds to inquiries regarding records, files, and processes.
Compensation
- Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.
- $37.50 to $49 per hour
Benefits
- voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.
- Commuter and Transit programs may also be available in certain markets.
Company info
- We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment.
Equal opportunity
- GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
This listing is sourced directly from Gtlaw's careers page and normalized into a canonical job model.