simplepractice55

simplepractice55

Executive Assistant (Operations Partner)

United States

Sponsorship not specified$90k-$125kDetected 28 days ago
OKRsCustomer SuccessLeadership

About the role

  • This pivotal role spans traditional EA excellence: calendars, travel, events and the operational infrastructure both teams depend on: meeting rhythms, initiative tracking, and OKR accountability.
  • The right person actively uses AI to eliminate routine work while being a strong culture facilitator.
  • While this description reflects the scope for Finance and People, we welcome candidates with a range of EA experience and backgrounds to apply.

Responsibilities

  • Executive Administrative Support
  • Proactively manage calendars and travel for both executives, anticipating conflicts, protecting focus time, and ensuring both are prepared for every commitment.
  • Own agendas for all leadership and full-team meetings - gather topics in advance, synthesize priorities, and distribute pre-reads.
  • capture decisions in real time and maintain a living action item log with owners and due dates.
  • Maintain a living tracker of key initiatives across both orgs - flag risks and delays before they become surprises.
  • Own OKR submission and review cycles
  • Keep core documents current: OKRs, strategic priorities, and operating frameworks.

Nice to have

  • Automate repetitive work using AI - meeting summaries, agenda drafts, status reports, and follow-up tracking.
  • Model a modern, AI-augmented operating style and bring forward practical tool recommendations.
  • Plan and execute team offsites, quarterly events, and all-hands gatherings for both organizations.
  • 4+ years in an EA, Senior EA, Operations, Business Operations, or Chief of Staff adjacent role - ideally at a fast-growing company
  • Demonstrated experience supporting C-suite or senior leadership across multiple functions simultaneously
  • Track record of driving cross-functional workstreams to closure without formal authority
  • Genuine AI curiosity with hands-on adoption of emerging tools
  • Strong communicator

Compensation

  • Base salary is one component of total compensation.
  • The amount below represents the expected annual base compensation range for this job requisition.
  • $90,000 - $125,000 USD

Benefits

  • Medical, dental, vision, life & disability insurance
  • Flexible Time Off (FTO), wellbeing days, paid holidays, and summer Fridays
  • Mental health resources
  • Paid parental leave & Backup Care
  • Tuition reimbursement
  • We offer a competitive benefits program including:
  • Employees may also be eligible for an annual bonus or commission.
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