Goalcast

Goalcast

Administrative Coordinator - Coordonnateur(trice) Administratif(ive)

Montreal

Sponsorship not specifiedDetected 11 days ago
LogisticsOnboardingLeadershipCommunicationCollaborationOrganizational SkillsMicrosoft OfficeAccounts Payable

About the role

  • Chaque histoire que nous racontons est conçue pour révéler le potentiel de chacun, encourager les décisions qui changent une vie et repousser les limites du possible.
  • Dans ce rôle, vous travaillerez en étroite collaboration avec l'Adjointe de direction principale afin d'assurer un soutien administratif et opérationnel tout en contribuant aux activités liées aux ressources humaines de l'organisation.
  • Vous jouerez un rôle clé dans la coordination des priorités, la coordination des activités logistiques et le suivi des projets afin de favoriser l'efficacité des opérations et le bon fonctionnement de l'équipe.

Responsibilities

  • Provide day-to-day administrative support to the Senior Executive Assistant, including calendar management, scheduling, and meeting coordination.
  • Maintain organized records, documentation, and filing systems to ensure accuracy and accessibility.
  • Prepare employment documentation, collect signatures, and maintain accurate employee records.
  • Support recruitment efforts by coordinating interviews, scheduling candidates, and managing candidate communications.
  • Maintain and update HR systems and confidential employee information.
  • Manage office supplies, snacks, inventory, incoming mail, and package deliveries.
  • Coordinate with building management, vendors, and service providers to ensure smooth day-to-day office operations.
  • Help maintain a well-organized, welcoming, and efficient workplace environment.
  • Support accounts payable by preparing and processing invoices for approval.
  • Help organize financial records, including expense tracking and basic bookkeeping support.

Requirements

  • 1-3 years of experience in an administrative, office coordination, or operations support role.
  • Experience with Google Workspace, Microsoft Office, or similar tools.

Benefits

  • 2 weeks paid vacation
  • 4 weeks of Working Holiday
  • Employee Stock Option opportunities (ESOP)

Company info

  • Goalcast is the world's leading empowering media company, specializing in the production and distribution of transformative short documentaries and original short films. With a growing community of over 50 million people and a monthly viewership of over 500 million, our videos deeply impact lives across the globe. Each one is made to help people recognize their potential, make the tough choices required to change, and live the impossible.
  • Job Overview
  • We're looking for a highly organized, proactive, and detail-oriented Administrative Coordinator to support our Senior Executive Assistant and help keep our day-to-day operations running seamlessly.
  • In this role, you'll report to the Senior Executive Assistant and work closely with the leadership team to provide administrative, operational, and people support across the organization. You'll coordinate priorities, manage logistics, and keep projects moving forward, helping the team stay organized and ensuring day-to-day operations run efficiently.
  • Goalcast is the world's leading empowering media company, specializing in the production and distribution of transformative short documentaries and original short films.
  • With a growing community of over 50 million people and a monthly viewership of over 500 million, our videos deeply impact lives across the globe.
  • Each one is made to help people recognize their potential, make the tough choices required to change, and live the impossible.
  • In this role, you'll report to the Senior Executive Assistant and work closely with the leadership team to provide administrative, operational, and people support across the organization.
  • You'll coordinate priorities, manage logistics, and keep projects moving forward, helping the team stay organized and ensuring day-to-day operations run efficiently.
  • What you will be working on:
  • Administrative Support
  • Coordinate travel arrangements, prepare itineraries, and assist with executive and team administrative requests.
  • Track action items, follow-ups, and deadlines while supporting cross-functional operational projects.
  • People Operations Support
  • Coordinate employee onboarding and offboarding, ensuring a smooth and positive experience.
  • Assist with benefits administration and respond to employee requests in a timely and professional manner.
  • Office Operations
  • Coordinate employee recognition initiatives, celebrations, gifts, and milestone acknowledgements.
  • Assist in planning and executing team events, off-sites, company meetings, and other workplace activities.
  • Finance Support
  • Assist with payroll processing, helping ensure employees are paid accurately and on time.
Apply directly at Goalcast →Create a free account for alerts like thisView Goalcast immigration profile

This listing is sourced directly from Goalcast's careers page and normalized into a canonical job model.