Planned Parenthood Association of Utah

Planned Parenthood Association of Utah

Executive Assistant

Salt Lake City, UT, US

Sponsorship not specified$65k-$72kDetected 30 days ago
ExcelLogisticsLeadershipCommunicationCollaborationOrganizational SkillsMicrosoft Office

About the role

  • We provide high-quality, affordable sexual and reproductive health care for Utahns/people in six health centers across the state.
  • At PPAU, care is much more than the health, education, and advocacy services we provide; it's the way we approach our world with compassion and a constant desire to improve.
  • We believe that exceptional care requires a team as multifaceted as the communities we serve.

Responsibilities

  • Manage the CEO's calendar, including scheduling meetings, appointments, and travel; proactively anticipating needs and resolve scheduling conflicts.
  • Maintain confidentiality of sensitive information and use discretion in handling communications and documents.
  • Support special projects and initiatives led by the CEO, ensuring deadlines are met and deliverables are accurate and complete.
  • Maintain organized filing systems for executive documents, board records, and other administrative materials.
  • Greet and support visitors and external stakeholders meeting with the CEO.
  • Perform other administrative duties and responsibilities as assigned to support the executive office.
  • We care with kindness, respect, and are passionate about helping adults and teens of all genders, sexual orientations, races, religions, ethnicities, abilities, and cultural backgrounds lead healthy lives.
  • This role also coordinates CEO travel logistics and manages expense tracking and reporting.
  • The Executive Assistant role handles sensitive information with discretion and interacts regularly with senior leadership, community partners, and external stakeholders.

Requirements

  • Bachelor's degree in business administration, communications, or related field - or equivalent professional experience
  • Experience supporting board governance: scheduling, agenda prep, minute-taking, and communication flow
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • High degree of discretion and ability to manage sensitive and confidential information
  • If you are passionate about doing good and thrive in a collaborative environment, we encourage you to apply-regardless of where your professional journey began.

Nice to have

  • Familiarity with board or collaboration platforms such as BoardEffects preferred but not required

Compensation

  • $65k-$72k

Benefits

  • WHO WE ARE Planned Parenthood Association of Utah (PPAU) is a non-profit family planning agency and a leader in sexual and reproductive healthcare, advocacy, and education in the state of Utah.
  • calendar management, travel coordination, and expense reimbursement

Company info

  • Planned Parenthood Association of Utah (PPAU) is a non-profit family planning agency and a leader in sexual and reproductive healthcare, advocacy, and education in the state of Utah. We provide high-quality, affordable sexual and reproductive health care for Utahns/people in six health centers across the state. At PPAU, care is much more than the health, education, and advocacy services we provide
  • it's the way we approach our world with compassion and a constant desire to improve. We care with kindness, respect, and are passionate about helping adults and teens of all genders, sexual orientations, races, religions, ethnicities, abilities, and cultural backgrounds lead healthy lives. The Executive Assistant supports the CEO of Planned Parenthood Association of Utah (PPAU) by managing daily administrative operations, including scheduling, internal and external communications, and preparation of materials for meetings and presentations. This role also coordinates CEO travel logistics and manages expense tracking and reporting. The Executive Assistant role handles sensitive information with discretion and interacts regularly with senior leadership, community partners, and external stakeholders. It requires strong organizational skills, attention to detail, sound judgment, and the ability to prioritize in a fast-paced, mission-driven environment. The Executive Assistant also serves as the primary liaison to PPAU's Board of Directors-scheduling meetings, preparing agendas and materials, attending meetings, and recording minutes-while ensuring smooth communication between the CEO, Board, and senior leadership.
  • Job Duties:
  • Manage the CEO's calendar, including scheduling meetings, appointments, and travel
  • Planned Parenthood Association of Utah (PPAU) is a non-profit family planning agency and a leader in sexual and reproductive healthcare, advocacy, and education in the state of Utah.
  • The Executive Assistant supports the CEO of Planned Parenthood Association of Utah (PPAU) by managing daily administrative operations, including scheduling, internal and external communications, and preparation of materials for meetings and presentations.
  • It requires strong organizational skills, attention to detail, sound judgment, and the ability to prioritize in a fast-paced, mission-driven environment.
  • The Executive Assistant also serves as the primary liaison to PPAU's Board of Directors-scheduling meetings, preparing agendas and materials, attending meetings, and recording minutes-while ensuring smooth communication between the CEO, Board, and senior leadership.
  • Serve as the primary point of contact for internal and external communications on behalf of the CEO; draft and edit correspondence, reports, and presentations.
  • Coordinate CEO travel arrangements, including booking transportation and accommodations, preparing detailed itineraries, and managing logistics.
  • Track, reconcile, and submit expense reports and receipts for the CEO in a timely and accurate manner.
  • Serve as the primary liaison to the Board of Directors; schedule board and committee meetings, prepare agendas and meeting materials, attend meetings, and record and distribute accurate minutes.
  • Facilitate smooth communication and coordination between the CEO, Board of Directors, and senior leadership team.
  • Coordinate preparation and follow-up for executive meetings, including drafting and distributing agendas for Executive Leadership Team and department head meetings, preparing supporting materials, and tracking action items to ensure timely follow-through.
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This listing is sourced directly from Planned Parenthood Association of Utah's careers page and normalized into a canonical job model.