Moore Mechanical
Installation Administrative Coordinator (Experienced Project Coordinator)
Novi, MI · Contract
Sponsorship not specifiedDetected 20 days ago
Project ManagementSalesExcelCommunicationOrganizational SkillsMicrosoft OfficeConstruction Management
About the role
- Working closely with the Project Manager and field teams, this role helps coordinate project documentation, permits, inspections, material tracking, and project closeout while ensuring projects remain organized, on schedule, and properly documented.
- Assist with project closeout packages, including warranty documentation, manuals, and customer deliverables.
- Prepare and distribute drawings, project books, and supporting documentation for field teams.
Responsibilities
- This position serves as a key link between the office and the field, helping project teams deliver high-quality work efficiently and effectively.
- Manage and maintain project information within ServiceTitan and Microsoft Teams.
- Maintain project checklists and Stage Gate processes to support project progression from sales handoff through closeout.
- Maintain records of warranty work, call-backs, and project-related service issues.
- Field & Operations Support
- Provide daily support to installation technicians through phone, text, and administrative coordination.
- Create work orders and support day-to-day operational needs.
- General Administrative Support
- Perform other duties as assigned in support of departmental and company objectives.
Requirements
- 1-3+ years of construction project coordination, administrative support, or related experience required
- Strong written and verbal communication skills with the ability to effectively coordinate between office staff, project managers, and field teams
- Proficiency in Microsoft Office, particularly Excel
- Ability to thrive in a fast-paced, collaborative environment
Nice to have
- Basic understanding of HVAC and plumbing systems preferred
- Experience with construction management software such as Procore, Autodesk, Smartsheet, ServiceTitan, or similar platforms preferred
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