FIGS

Executive Assistant

New York

Sponsorship not specifiedDetected 46 days ago

Project ManagementExcelLogisticsCommunicationPublic SpeakingOrganizational SkillsMicrosoft Office

About the role

FIGS is seeking an experienced, east-coast based Executive Assistant to assist multiple members of our Executive Team.
The ideal candidate is an extremely organized individual who loves helping others and thrives in a fast-paced environment.
The Executive Assistant will have the ability to work independently on projects, from conception to completion.

Proactively manage Executives' complex and ever-evolving calendars, seamlessly coordinating meetings, appointments, and domestic and international travel to optimize time and priorities.
Attend meetings as needed to capture detailed notes, track action items, and drive follow-up on key decisions and deliverables.
Prepare reports, expense documentation, and other materials to support Executive decision-making and operational needs.
Provide support to members of the Executive's team, including coordination of larger team meetings, travel arrangements, and related logistics.
Partner with Facilities to support office operations and ensure a well-organized, efficient workplace environment.
Lead and execute special projects on behalf of Executives, managing timelines, stakeholders, and deliverables with discretion and accountability.
Manage budget tracking, expense reporting, and vendor relationships as needed.
Collaborate cross-functionally, including partnering with HR to plan and coordinate company-wide initiatives, events, and employee engagement activities.
Act as a trusted partner to Executives, anticipating needs, identifying potential conflicts, and proactively proposing solutions before issues arise.
Support crisis management or urgent matters with composure, flexibility, and sound decision-making.

Minimum 5+ years of experience supporting senior executives, with demonstrated success supporting multiple C-level leaders simultaneously in a complex, fast-paced environment.
Outstanding organizational and time-management skills, with the ability to anticipate needs and proactively solve problems
Demonstrated ability to remain composed under pressure and adapt quickly in a dynamic, public-company environment
REQUIRED: Must be able to work out of FIGS Santa Monica office
Strong project management capabilities, with the ability to drive initiatives forward, track deliverables, and ensure timely execution
Exceptional attention to detail and accuracy, with a commitment to producing high-quality work
Excellent verbal and written communication skills, with confidence interacting with senior leaders, Board members, and external stakeholders
Flexibility and willingness to support occasional evening and weekend needs, as business priorities require
FIGS Compensation and Benefits
Pay Range
At FIGS, your base salary is one part of your total compensation package. This role's base salary range is between $85,000 and $95,000. Actual base salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience.
Additional Compensation and Benefits

Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and Google Workspace
experience with Asana or similar project management tools preferred

At FIGS, your base salary is one part of your total compensation package.
This role's base salary range is between $85,000 and $95,000.
Actual base salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience.
Additional Compensation and Benefits
Other compensation and benefits offered include:
Amazing 401(k) program, with a company match up to the first 6% of your contribution

Comprehensive benefits and perks package focused on your well-being, including premium medical, dental and vision coverage, and full access to wellness services through Breethe and Classpass.
100% FIGS-sponsored life insurance and disability insurance
Generous paid time off
For salaried team members, we offer flexible vacation.
For our hourly team members, we offer up to 3 weeks of accrued vacation
Meaningful time away for baby bonding, including parental leave, new parent care meals, and a transition back to work for primary caregivers
Equity: FIGS provides a discount when purchasing FIGS stock voluntarily through our FIGS Employee Stock Purchase Plan
Benefits eligibility is determined by hour requirements and length of service
FIGS, Inc. is a founder-led, direct-to-consumer healthcare apparel and lifestyle brand that seeks to celebrate, empower and serve current and future generations of healthcare professionals.
With the largest DTC platform in healthcare apparel, we sell our products to a rapidly growing community of loyal customers.

Represent the Executives and the company with professionalism in interactions with external partners, customers, and stakeholders.

This listing is sourced directly from FIGS's careers page and normalized into a canonical job model.