autobidmaster
Personal Assistant
Miami, Florida
Sponsorship not specifiedDetected 4 days ago
ExcelCommunicationOrganizational SkillsMicrosoft OfficeMicrosoft TeamsSharePoint
About the role
- This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly.
- An ideal team member will be able to work well independently but also be flexible enough to be directed at times.
Responsibilities
- Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands.
- Organize and coordinate company/personal events and team-building activities.
- Manage documentation; prepare any other needed correspondence and meeting notes with action items (e.g., Teams, SharePoint, etc.).
- Develop spreadsheets, reports, and visual data presentations.
- Provide executive support to other executives, as directed by the CEO.
- Receive and manage incoming communications or memos, including mail, on behalf of the CEO and his entities.
- Maintain filing systems for personnel and update registrations, licenses, and other records as needed.
Requirements
- Bachelor's degree
- Minimum 5 years' related experience.
- Ability to work with vendors in a professional manner.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams
- Demonstrated ability to anticipate needs, think critically, and offer proactive solutions.
- Handle multiple projects simultaneously within established time constraints.
- Work both independently and collaboratively within a team.
- Strong work ethic, reliable, punctual, practical, efficient, and honest.
- Highly organized, meticulous, detail-oriented.
- Excellent communication skills, highly responsive, fast at texting and typing on a computer.
- Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail.
- Vault-like ability to maintain confidentiality and be ultra-discreet.
- Excellent command of the English language, both written and spoken.
- Intent to stay in the position long-term.
Nice to have
- Bilingual is a plus.
Skills
- Candidates should have exceptional communication skills, a commitment to high accuracy, and strong attention to detail.
Benefits
- Group Health plans
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This listing is sourced directly from autobidmaster's careers page and normalized into a canonical job model.