Icon Property Management
Property Administrator (Downtown Toronto)
Toronto, Canada · Contract
Sponsorship not specifiedDetected 9 hours ago
ExcelCustomer SupportCommunicationCollaborationTime ManagementOrganizational SkillsMicrosoft Office
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16Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
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About the role
- Reporting to the Condominium Manager, this role is responsible for managing administrative functions that keep the community running smoothly and efficiently.
- include maintaining accurate records, coordinating communications, assisting with meeting preparation, managing owner inquiries, and supporting contractor coordination.
- The ideal candidate is organized, diplomatic, and customer-focused, with excellent communication skills and the ability to balance multiple priorities.
Responsibilities
- Act as the primary administrative support for the site property manager and ensure smooth day-to-day operations of the condominium community.
- Maintain and update owner and resident contact records, including tracking changes in unit ownership and resident information.
- Maintain logs for Common Expense Fee (CEF) and sundry payments and prepare related documentation for accounting.
- Order and manage inventory of office supplies.
- Provide administrative support during the preparation of board and owners' meetings, including the organization of meeting materials and records.
- Support the preparation of monthly management reports, operational logs, and building inspection documentation.
Requirements
- Minimum of a 3 years experience in a customer service or office administration role.
- Experience in a property administration or condominium customer service role considered an asset.
- Familiarity with the Condominium Act, 1998 and CMRAO regulations.
- Knowledge of internal communication protocols and resident engagement practices.
- High-level proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with condo management platforms such as Condo Control or Condo Manager.
- Excellent time management and organizational skills with the ability to handle multiple priorities.
- Ability to work independently, follow established procedures, and know when to escalate matters to the Condominium Manager.
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