AEVEX
Program Administration Specialist
Tampa, Florida, United States · Staff+ · Full-time
No sponsorshipDetected 67 days ago
CybersecurityProject ManagementStakeholder ManagementExcelLogisticsProcess ImprovementERPCustomer SupportSensorsCommunicationProblem SolvingPublic SpeakingMicrosoft OfficeSharePointRemote Sensing
About the role
- will include managing schedules, arranging meetings, arranging travel, preparing reports and purchase requisitions, maintaining program system processes, and communicating with team members and clients.
- The assistant will play a vital role in maintaining organizational efficiency and supporting the program's administrative needs.
- Disclaimer: AEVEX Aerospace is an Equal Opportunity employer.
Responsibilities
- Provide administrative support to the Contracts Manufacturing Portfolio program, including scheduling and coordinating meetings, maintaining calendars, and coordinating office activities.
- Communicate effectively with team members, clients, and subcontractors to support program activities.
- Prepare and edit correspondence, presentations, program reports, and other documents to ensure consistent information flow.
- Manage and organize files, records, and databases, ensuring data accuracy and confidentiality.
- Maintain standardization of SharePoint file structure, ensuring final versions of documents are filed appropriately
- Maintain MS Teams forums and facilitate postings and action item management
- Maintain office supplies and equipment, ensuring availability and functionality.
- Organize, facilitate, and support program events and meetings, including logistics and catering.
- AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses.
Requirements
- Excellent Customer Service/Support Skills/Organizational Abilities
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Access, Teams, and SharePoint) and Adobe products.
- Experienced in administrative support, including expense reporting, purchase requisitions, and meeting coordination.
- Experienced with ERP programs and travel management systems like Concur Travel.
- Skilled in written and verbal communication, customer service, and organizational abilities.
- Strong multitasking, problem-solving, and prioritization skills in fast-paced environments.
- Detail-oriented, ensuring accuracy, confidentiality, and data integrity.
- Self-starter with sound judgment; capable of working independently with minimal supervision.
- Knowledgeable in security and safety protocols.
- Collaborative team player with excellent interpersonal skills.
Nice to have
- Frequently required to sit, and to reach to use computers and other office equipment
- Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required
Company info
- AEVEX is an Equal Opportunity employer.
- We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.
Equal opportunity
- Equal Opportunity employer.
Visa & Work Authorization
- Security Clearance
This listing is sourced directly from AEVEX's careers page and normalized into a canonical job model.